Job Description
About Kay-Twelve:
Transform education with Kay-Twelve! We’re not just reimagining learning spaces; we’re pioneering them. With our Radically Student Centered™ Approach and Learning Space Integrator Framework, we partner with schools to design environments that boost student engagement, belonging, and success.
We are driven by a massive transformative purpose: to positively impact the learning environments of 10 million students and educators. To achieve this, we live by a set of core values that define how we work and who we are: Be The Change, You Belong Here, Listen, Care, Follow Through, and LFG!.
We’re looking for a Project Coordinator who thrives in detail, organization, and follow-through. This role is critical in supporting project execution by ensuring accuracy, organization, and momentum across quoting, procurement, and project tracking. If you are someone who brings structure to complexity and takes pride in getting the details right, this role is for you.
Who You Are:
- You are detail-oriented and highly organized
- You follow through and ensure nothing falls through the cracks
- You bring clarity and structure to systems and processes
- You communicate clearly and proactively
- You are comfortable working across multiple systems and tools
- You take ownership of your work and ensure accuracy
Role Overview:
The Project Coordinator supports the execution of projects by ensuring accurate quoting, efficient procurement processes, and consistent project tracking across systems.
This role works closely with Project Managers, vendors, and internal teams to ensure that all project data, documentation, and order details are complete, accurate, and progressing as expected.
The Project Coordinator plays a critical role in maintaining operational excellence, ensuring that projects move forward without delays caused by missing information, inaccurate data, or lack of visibility.
Key Responsibilities:
Project Quoting, Manufacturer Registration & Purchase Orders:
- Register Kay-Twelve with manufacturers for project registration purposes
- Prepare accurate and timely quotes within Purlieu
- Request quotes from manufacturers and compile pricing
- Submit and manage installation requests
- Cross-reference manufacturer acknowledgments to ensure accuracy
- Support creation and accuracy of purchase orders and procurement documentation
Project Tracking & Asset Management:
- Enter and maintain project information in tools such as: Project Spec, Purlieu, and HubSpot
- Update and track project and task progress across systems
- Upload and organize key documents, communications, and order status updates
- Ensure all project data is current, complete, and accurate across platforms
- Maintain visibility into project status to support team alignment
Systems & Process Support
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- Learn and adapt to new system features, tools, and process updates
- Identify gaps or inefficiencies in data or workflows and flag for improvement
- Support consistency and standardization across project systems and processes
Requirements
- 2–5 years of experience in a coordination, project support, or operations role
- Experience working with multiple systems and managing detailed data
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and priorities simultaneously
- Clear and proactive communication skills
- Experience supporting procurement processes, including vendor coordination and product quoting (particularly in industries involving product sourcing or procurement) is a plus
Ready to help shape the future of education? Apply now and help us shape the future of learning spaces with purpose and passion!
Job Details
Pay: $58,000 to $70,000 a year
Job Type: Full-Time
Location: Remote / Work from Home
Travel Requirements: Travel up to 5%
Job Type: Full-Time
Location: Remote / Work from Home
Travel Requirements: Travel up to 5%
Benefits
- 401(k) matching
- Life insurance
- Vision insurance
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- 10 Company Paid Holidays
Recruiting Agencies:
Please review our Agency & Recruiter Submission Policy before submitting candidates.
All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact careers@kay-twelve.com.
2-5 years coordination, project support, or operations experience; experience with multiple systems and detailed data; strong attention to detail; ability to manage multiple tasks; clear communication; procurement support experience a plus.
Key Responsibilities
- preparing quotes
- managing procurement
- tracking projects
Skills & Tools
Purlieu, Project Spec, HubSpot
Job Details
- Category: Project and Program Management
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 58,000 – 70,000 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Retirement plan
About Kay-Twelve
A company that designs and transforms learning spaces to boost student engagement and success. — Industry: Education