WSP is currently initiating a search for a Power Delivery Project Management
Project Coordinator.
Be involved in projects with our Project Management Team and be a part of a
growing organization that meets our clients' objectives and solves their
challenges.
This position should be based out of Denver CO, Fort Worth TX, Boise ID, Saint
Louis MO, Kansas City MO, Ann Arbor MI, Columbus OH or remotely from any
mutually acceptable location.
THIS OPPORTUNITY
Provides advanced administrative and logistical support to project teams by
coordinating activities that promote operational efficiency, documentation
integrity, and cross-functional collaboration. Oversees complex assignments
requiring the ability to interpret project plans, manage information workflows,
and ensure timely execution of critical tasks. Works independently with minimal
supervision to resolve issues, implement process improvements, and contribute to
successful project delivery. Serves as a key liaison between Project Managers,
Project Leads, internal departments, and external stakeholders to facilitate
seamless project coordination and reporting
YOUR IMPACT
Lead or assist the Project Manager in creation of project setup.
Develop and maintain detailed project logs, schedules, Financial Reports and
status reports for use by internal teams and clients.
Coordinate the creation, formatting, and finalization of client deliverables,
ensuring consistency and adherence to established standards.
Lead the creation, administration and distribution of critical documentation
including contracts, financial reports, submittals, RFIs, and project Change
Orders.
Track project milestones and proactively follow up with team members to
ensure completion of assigned responsibilities.
Manage internal documentation systems and repositories, applying version
control and audit protocols.
Serve as a primary point of contact for project-related inquiries, supporting
internal and external communication flows.
Collaborate with Procurement and Finance teams to monitor project budgets,
coordinate invoice approvals, and ensure timely payments.
Assist with data entry and verification for cost reports, timesheets, and
vendor submissions.
Facilitate project meetings by preparing agendas, recording notes, tracking
action items, and distributing follow-up materials.
Support onboarding of project staff by coordinating required access,
credentials, and documentation.
Assist in the resolution of administrative and logistical challenges by
identifying root causes and recommending improvements.
Coordinate updates to project dashboards and reporting tools, including
cross-checking input from multiple contributors.
Provide support in audit and compliance reviews by compiling required
documentation and maintaining detailed records.
Ensure documentation related to safety plans, quality assurance, and
regulatory requirements are maintained and distributed appropriately.
Contribute to the development and refinement of templates, procedures, and
project coordination workflows.
Monitor the use of shared project resources such as drives, software
platforms, and communication tools to ensure team-wide alignment.
Lead or co-lead administrative segments of large projects or task orders
requiring coordination between multiple offices.
Serve as a resource and provide guidance to more junior staff on project
coordination practices.
Anticipate risks related to schedule, documentation, or compliance, and
escalate appropriately with recommendations.
Track deliverable production cycles and assist in developing timelines and
quality check protocols.
Exercise responsible and ethical decision-making regarding company funds,
resources, and conduct, and adhere to WSP’s Code of Conduct and related
policies and procedures.
Perform additional responsibilities as required by business needs.
WHO YOU ARE
Required Qualifications
High school diploma or equivalent.
Minimum of 5+ years of relevant post-education experience in related job
capacity.
Strong understanding of project lifecycles, including planning, execution,
and close-out phases.
Demonstrated ability to independently manage multiple priorities in a
fast-paced project environment.
Advanced proficiency with Microsoft Office Suite and project tracking tools
such as Smartsheet, MS Project, or Excel-based trackers.
Experience with documentation management platforms such as SharePoint,
Procore, or similar systems.
Knowledge of administrative controls related to contracts, invoicing, and
procurement activities.
Strong attention to detail and commitment to maintaining data accuracy and
integrity.
Ability to interpret and implement project coordination policies, procedures,
and standards.
Professional communication skills for drafting correspondence, managing
inquiries, and presenting project updates.
Experience compiling data and generating reports tailored to diverse
audiences and stakeholders.
Capacity to identify process inefficiencies and suggest or implement
enhancements.
Comfort navigating cross-functional relationships between technical,
administrative, and financial teams.
Strong problem-solving skills with the ability to resolve non-standard
challenges using sound judgment.
Skilled in time management and able to monitor and coordinate across multiple
task owners and deadlines.
Ability to work independently with minimal direction and to prioritize tasks
based on changing project needs.
Experience managing documentation associated with subconsultants, contracts,
and permits.
Ability to maintain confidentiality and handle sensitive materials
appropriately.
Track record of contributing to successful team coordination on medium to
large-scale projects.
Ability to lead documentation audits or coordinate data gathering during
internal or external reviews.
Willingness to support the development of junior staff in
coordination-related tasks.
Demonstrated reliability, initiative, and accountability in supporting
project teams.
Ability to meet attendance schedule with dependability and consistency.
Preferred Qualifications
Associate's Degree.
Experience supporting multi-office or multidisciplinary project teams within
a consulting engineering firm.
Familiarity with Primavera, Oracle, or Deltek systems.
Familiarity with electric distribution design processes and timelines.
Exposure to AEC or PMI project documentation standards, including QA/QC
practices.
Knowledge of regulatory and contractual documentation requirements in Power
Delivery or Electric Utility projects.
Professional training or coursework in project coordination, document
control, or construction administration.
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and
financial stability throughout the employee’s career. These benefits include
coverage related to medical, dental, vision, disability, and life; retirement
savings; paid sick leave; paid vacation (or other personal time); paid parental
leave; and paid time off for purposes of bereavement, voting, and/or attendance
at naturalization proceedings.
Compensation:
Expected Salary (all locations): $65,000 - $75,000
WSP USA is providing the compensation range that the company in good faith
believes it might pay and offer for this position, based on the successful
applicant’s education, experience, knowledge, skills, abilities in addition to
internal equity and specific geographic location. WSP USA reserves the right to
ultimately pay more or less than the posted range and offer additional benefits
and other compensation, depending on circumstances not related to an applicant’s
sex or other status protected by local, state, and/or federal law.
Expected Salary (Colorado only): $65,000 - $75,000
WSP USA is providing the compensation range that the company in good faith
believes it might pay and/or offer for this position within the state of
Colorado, based on the successful applicant’s education, experience, knowledge,
skills, and abilities in addition to internal equity and specific geographic
location. WSP USA reserves the right to ultimately pay more or less than the
posted range and offer additional benefits and other compensation, depending on
circumstances not related to an applicant’s sex or other status protected by
local, state, and/or federal law.
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading
engineering and professional services firms. Dedicated to serving local
communities, we are engineers, planners, technical experts, strategic advisors
and construction management professionals. WSP USA designs lasting solutions in
the buildings, transportation, energy, water and environment markets. With more
than 15,000 employees in over 300 offices across the U.S., we partner with our
clients to help communities prosper.
www.wsp.com [https://www.wsp.com/]
WSP provides a flexible and agile workplace model while meeting client needs.
Employees are also afforded a comprehensive suite of benefits including medical,
dental, vision, disability, life, and retirement savings focused on providing
health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their
careers and knowledge base. Your daily contributions to your team will be
essential in meeting client objectives, goals and challenges. Are you ready to
get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer
Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National
Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or
other staffing services. Unsolicited resumes include any resume or hiring
document sent to WSP in the absence of a signed Service Agreement where WSP has
expressly requested recruitment/staffing services specific to the position at
hand. Any unsolicited resumes, including those submitted to hiring managers or
other business leaders, will become the property of WSP and WSP will have the
right to hire that candidate without reservation – no fee or other compensation
will be owed or paid to the recruiter, employment agency, or other staffing
service.