About the position
HKA is seeking a Project Billing Specialist to join their high-performing Finance and Accounting team. This hybrid role, based in Dallas, TX, plays a critical role in ensuring financial integrity and delivering exceptional client satisfaction across a diverse portfolio of consulting engagements. As a vital partner to project teams, the specialist will orchestrate complex, high-volume billing cycles, maintain accuracy in the ERP system, and tackle challenging client invoicing scenarios. The role involves building close relationships with Partners and engagement managers, having a real impact on outcomes, and developing in a supportive, growth-focused environment.
Responsibilities
• Set up and maintain project data, contracts, and client information in the ERP system (Deltek Vantagepoint).
• Own monthly invoicing for 20+ Engagement Managers, reviewing and finalizing 100+ pre-bills per cycle.
• Execute complex billing, including split-party, multi-payor, and flat-fee invoicing.
• Coordinate with Engagement Managers to resolve discrepancies and ensure timely, accurate billing.
• Ensure all electronic billing guidelines are strictly followed and e-billing issues are resolved swiftly.
• Maintain comprehensive, up-to-date billing records, client preferences, approvals, and process documentation.
• Ensure compliance with internal controls, audit requirements, and client-specific billing agreements.
• Monitor WIP, proactively flag at-risk billings, and partner with managers to minimize write-offs.
• Analyze aged accounts receivable and unapplied cash, collaborating bi-monthly with managers to resolve outstanding or disputed items.
• Respond to internal and external billing inquiries professionally and in a timely manner.
• Provide regular billing and AR reports for management review.
• Serve as primary billing point of contact during team absences.
• Support billing teammates as needed and participate in special projects to optimize billing process.
Requirements
• 2+ years of hands-on project billing experience in a professional services or consulting environment.
• Must be able to work in Dallas, TX on a hybrid schedule (2+ days in-office per week).
• Proven ability to accurately process high-volume billing (100+ invoices/month) with strong attention to detail and organization.
• ERP system billing experience required—preferably Deltek Vantagepoint or similar.
• Direct experience managing complex billing scenarios (such as split-party, multi-payor, and flat-fee arrangements) and ensuring compliance with client-specific agreements.
• Proficient with Microsoft Office (Excel, Outlook, Word, and Adobe Acrobat).
• Demonstrated ability to use AI and emerging technologies as productivity tools while applying critical thinking, sound judgment, and appropriate data governance.
• Able to handle strict deadlines, frequent interruptions, and simultaneous requests from multiple stakeholders.
• Strong professional communication skills to work with executives, clients, and peers.
Benefits
• A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
• The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual.
• The ability to leverage HKA’s strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections.
• An inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.