Tier Decription
Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA)
appointments, whose contracts will be terminated or not renewed during 2026
Tier 1: Other UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA)
appointments (defined as “internal” candidates)
Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA), personnel on
regular PSA contracts, and Expert and Specialist UN Volunteers
Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and
other external candidates”
Office/Unit/Project Description
UNDP is the knowledge frontier organisation for sustainable development in the
UN Development System and serves as the integrator for collective action to
realise the Sustainable Development Goals (SDGs). UNDP's policy work carried out
at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep
local knowledge to cutting-edge global perspectives and advocacy. In this
context, UNDP invests in the Global Policy Network (GPN), a network of
field-based and global technical expertise across a wide range of knowledge
domains and in support of the signature solutions and organizational
capabilities envisioned in the Strategic Plan.
UNDP’s 2026–2029 Strategic Plan reaffirms our continued commitment to achieving
the Sustainable Development Goals by accelerating structural transformations
that advance poverty eradication, reduce inequalities, strengthen resilience,
and drive sustainable, climate-aligned development.
Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the
responsibility for developing all relevant policies and guidance to support the
results of UNDP's Strategic Plan. BPPS's staff provides technical advice to
Country Offices; advocates for UNDP corporate messages, represents UNDP at
multi-stakeholder fora including public-private dialogues, government, and civil
society dialogues, and engages in UN inter-agency coordination in specific
thematic areas.
As part of GPN in BPPS, UNDP's Healthy Planet Hub promote and scale up
integrated whole-of-governance approaches and nature-based solutions that reduce
poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate
conflict, forced migration and displacement, and promote more resilient
governance systems that advance linked peace and security agendas.
The Healthy Planet Hub promotes and scales up an integrated approach to deliver
UNDP’s environment portfolio across nature, climate, energy, and chemicals and
waste, supporting countries in advancing implementation of the Paris Agreement,
the Kunming-Montreal Global Biodiversity Framework, and related multilateral
environmental agreements. It coordinates UNDP’s flagship offers—Nature Pledge,
Climate Promise, and Energy Moonshot, and Cooling, Circularity and Pollution
Prevention initiatives—to meet strong country demand across more than 140
countries. The Hub enables joined-up policy, programming, and financing
solutions that accelerate low-emission, nature-positive, and pollution-free
development, while strengthening resilience and advancing sustainable, inclusive
growth in line with the Strategic Plan.
Scope of Work
The Project and Administrative Analyst provides project and administrative
services in support of the unit’s programme responsibilities, deliverables, and
operations. This includes project support in data, financial management,
project/programme design, planning, implementation, reporting, and information
management. The Project and Administrative Analyst promotes a client-oriented
approach, in the framework of UNDP policies, rules and regulations.
In close collaboration with policy, programme, operations and project teams in
the HQs, Regional Hubs and COs, the Project and Administrative Analyst
identifies and helps resolve bottlenecks, clarifies and interprets procedures,
and escalates complex project and administrative issues as needed.
Provide effective support in formulation, implementation, management and
monitoring of the Unit’s programme portfolio:
Provide programme/project management support to the Unit, such as:
Manage required processes in the system in relation to the work plan and
budget implementation.
Monitor expenditures, and support with preparing budget revisions in the
system according to the needs of the programme.
Provide PTAEO authorizations; create requisitions; raise receipts; implement
budget and project award revisions; and project status; determination of
unutilized funds, maintain the internal expenditures control system.
Track, monitor and report on the use of project resources.
Conduct budget checks for accuracy of Requisitions, Purchase Orders and
Payment Vouchers.
Ensure the compliance of arrangements for project approval, implementation,
general operations, and closure of projects with UNDP policies and
regulations.
Generate reports and information on routine implementation of projects and
programme/project status.
Review, verify and reconcile financial data and reports to ensure accuracy
and conformity with UNDP financial and administrative rules and regulations.
Identify and escalate project-related issues, proposing and contributing to
the development of solutions;
Ensure general operational and administrative support to the Unit:
Organize and prepare agendas and minutes of unit meetings and tracks
follow-up actions.
Coordinate and write sections of briefing materials and reports for meetings
and missions for staff, including research work to prepare briefing materials
as applicable.
Process official Unit Mission Travel Requests, including timely follow-up
action on medical/security clearance, claims, signatures as appropriate and
ensuring preparation of the necessary documents in the system, collaborating
with GPN’s Joint Directorate Integrated Operations Team (IOT) as needed;
Monitor all travel-related payments for the Unit, liaising appropriately with
BPPS IOT/ and BPPS staff in the field, as required.
Provide administrative and logistical support for donor meetings,
country/region specific meetings, workshops, trainings, conferences, retreats
and any other special events organized by Unit.
Provide inputs into the unit’s administrative business processes mapping and
implementation of the internal standard operating procedures (SOPs);
Provide support in the project closure through detail reconciliation and
analysis of projects expenses.
Support procurement planning, requisitioning and contract management for key
activities in the annual work plans.
Backstop unit members on programme management during absences and mission
travel.
Serve as the Unit’s liaison person for all interactions with IOT (Integrated
Operations Team) on all programme and operational support.
Ensure provision of support to manage Unit’s portfolio documentation:
Prepare information for the audit of projects and follow-up/support to the
implementation of audit recommendations;
Proof-read, edit and translate reports as necessary for in-house
dissemination and/or publication.
Collect and disseminate information related to thematic area, including
inputs for donor reports and provides information when requested from various
sources.
Follow the established filing and archiving standards and procedures for the
Bureau, organize, update and maintain all project/programme-related
documents.
Scan and ensure proper digital filing of all Unit documents that must be
retained in support of corporate policies.
Facilitate knowledge building and knowledge sharing in the relevant area:
Prepare reports synthesizing lessons learnt and good practices.
Contribute to and administer events pertaining to UNDP knowledge networks.
Support the development of training, learning materials and activities by
developing substantive components.
The incumbent performs other duties within their functional profile as deemed
necessary for the efficient functioning of the Office and the Organisation.
Institutional Arrangement
The incumbent will work remotely from the home base;
The incumbent will be supervised by the Senior Advisor on Nature Governance
and Justice, Ecosystems and Biodiversity, Healthy Planet Hub (primary), and
the Senior Technical Advisor on Ocean and SIDs, Ecosystems and Biodiversity,
Healthy Planet Hub (secondary).
The incumbent will be given access to relevant information necessary for
execution of the tasks under this assignment.
The incumbent will be responsible for providing her/his own workstation (i.e.
laptop, internet, phone, scanner/printer, etc.) and must secure access to a
reliable internet connection.
Given the global consultations to be undertaken during this assignment, the
incumbent is expected to be reasonably flexible with his/her availability for
such consultations taking into consideration different time zones.
Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to
details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic
problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns
from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver
calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards
others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware
of unconscious bias, confront discrimination
BUSINESS MANAGEMENT Customer Satisfaction/Client Management
> Ability to respond timely and appropriately with a sense of urgency, provide
> consistent solutions, and deliver timely and quality results and/or solutions
> to fulfil and understand the real customers' needs.
>
> Provide inputs to the development of customer service strategy.
>
> Look for ways to add value beyond clients' immediate requests.
>
> Ability to anticipate client's upcoming needs and concerns
BUSINESS MANAGEMENT Project Management
> Ability to plan, organize, prioritize and control resources, procedures and
> protocols to achieve specific goals.
BUSINESS MANAGEMENT Operations Management
> Ability to effectively plan, organize and oversee the Organization’s business
> processes in order to convert its assets into the best rules in the most
> efficient manner.
>
> Knowledge of relevant concepts and mechanisms.
FINANCE Budget Management
> Ability to support budgetary aspects of work planning process, drawing and
> management of team budgets.
PROCUREMENT Procure-to-Pay
> Knowledge of purchase-to-pay cycles, concepts, principles and policies, and
> ability to apply this to strategic and/or practical situations
ADMINISTRATION & OPERATIONS Travel Desk
> Ability to process and approve Travel Requests, Travel Claims and Expense
> Report; knowledge of policy and procedures.
BUSINESS DIRECTION AND STRATEGY Systems Thinking
> Ability to use objective problem analysis and judgement to understand how
> interrelated elements coexist within an overall process or system, and to
> consider how altering one element can impact on other parts of the system
Minimum Qualifications of the Successful IPSA
Min. Education requirements
An advanced university degree (Master's degree or equivalent) in Business or
Public Administration, Economics, Political or Social Sciences, or a related
field is required, or
A first-level university degree (Bachelor’s degree) in Business or Public
Administration, Economics, Political or Social Sciences or related field in
combination with additional two years of experience will be given due
consideration in lieu of the advanced university degree.
Min. years of relevant work experience
Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree)
of progressively responsible experience in administrative or programme at the
national and/or international level is required.
Required skills
Experience in IT software packages (MS Word, Excel, etc.) and advanced use of
spreadsheet and database packages, experience in handling of web-based
management systems.
Desired skills in addition to the competencies covered in the Competencies
section
Experience with ERP systems (i.e. Oracle Cloud, SAP, Atlas, Quantum or
others).
Experience working with UNDP, UN or other international organizations.
Experience in preparation or review of financial reports.
Experience in procurement processes at national/ international organization.
Experience in providing administrative and logistical support for donor
meetings, country/region specific meetings, workshops, trainings,
conferences, retreats and any other events.
Required Language(s)
Fluency in English is required.
Working knowledge of another UN language (Arabic, Chinese, French, Russian,
or Spanish) is an asset.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the
multiplicity of nations and cultures where we operate and, as such, we encourage
qualified applicants from all backgrounds to apply for roles in the
organization. Our employment decisions are based on merit and suitability for
the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel
are empowered to contribute to our mission, are valued, can thrive, and benefit
from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation,
discrimination and abuse of authority. All selected candidates, therefore,
undergo relevant checks and are expected to adhere to the respective standards
and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy
announcement. We may also retain applications and consider candidates applying
to this post for other similar positions with UNDP at the same grade level and
with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further
information, please see www.undp.org/scam-alert.
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