About careerforge
careerforge is a leading development and construction firm serving the Tri‑State region with a legacy of integrity, quality, and innovation that dates back to 1987. Our portfolio spans residential, commercial, and mixed‑use projects, and we are renowned for our flexible delivery methods—acting as General Contractor, Design‑Builder, Construction Manager, and even Developer when the situation demands it. At careerforge, we believe that every phase of a construction project—pre‑construction, construction, and post‑construction close‑out—requires precise data, clear communication, and a commitment to excellence. Our culture is built on teamwork, accountability, and a customer‑centric mindset, fostering an environment where every employee can thrive, learn, and make a tangible impact on the built environment.
Why This Role Matters
Data is the lifeblood of any construction organization. As a Professional Data Entry Keyer at careerforge, you will be the guardian of that data, ensuring that every work order, shipping request, and customer document is accurately captured, verified, and integrated into our enterprise systems. Your meticulous attention to detail directly supports project managers, field crews, and senior leadership, enabling them to make informed decisions, maintain compliance, and deliver projects on time and on budget.
Key Responsibilities
- Interpret and process a variety of documents: Read customer and shipping orders submitted in person, via printed catalogs, and through online portals. Decipher challenging handwriting and extract essential information.
- Data entry with precision: Input data into designated Microsoft Excel fields, ensuring consistency in format and adherence to internal data standards. Approximately 10% of orders are in‑person, 15% via catalog, and the remainder online.
- Cross‑reference and verify information: Confirm that each data point is accurate before entry, and validate that related records (e.g., address changes) are updated across all relevant system modules.
- Identify and report anomalies: Flag any discrepancies, missing information, or potential errors to your supervisor promptly, facilitating rapid resolution.
- Maintain comprehensive logs: Keep up‑to‑date records of daily activities, including the volume of orders processed, issues encountered, and corrective actions taken.
- Administrative support: Allocate roughly three hours per day to filing, copying, and other clerical duties, ensuring a balanced workflow and reducing visual fatigue.
- Collaborate with team members: Work closely with project coordinators, procurement specialists, and customer service representatives to streamline data flow and improve overall efficiency.
Essential Qualifications & Skills
To excel in this role, you should possess a blend of technical proficiency, analytical thinking, and interpersonal aptitude.
- Microsoft Office Suite mastery: Proficient in Word, Excel, PowerPoint, and Outlook, with the ability to create, edit, and manage spreadsheets and documents efficiently.
- Strong reading comprehension: Ability to understand complex instructions, interpret handwritten notes, and extract relevant details accurately.
- Critical thinking and problem‑solving: Evaluate data for consistency, identify potential errors, and determine the best course of action when anomalies arise.
- Organizational excellence: Keep multiple tasks and documents organized, maintain meticulous logs, and prioritize workload to meet daily targets.
- Effective communication: Convey findings, questions, and updates clearly to supervisors and cross‑functional partners, both verbally and in writing.
- Patience and focus: Sustain high levels of accuracy during repetitive tasks, ensuring that quality never declines over long periods of data entry.
Preferred Experience & Additional Attributes
- One to two years of hands‑on experience in data entry, filing, or related administrative roles, preferably within construction, manufacturing, or logistics environments.
- Basic proficiency in Spanish (reading) to handle the 5‑10% of orders that arrive in Spanish, enhancing our ability to serve a diverse customer base.
- Social perceptiveness: Ability to sense the needs and moods of coworkers, fostering a collaborative atmosphere.
- Service orientation: A genuine desire to support internal teams and external customers, contributing to careerforge’s reputation for exceptional service.
Compensation & Benefits
careerforge offers a competitive hourly wage ranging from $14.00 to $20.00 based on experience, skill level, and performance. In addition to base pay, you will be eligible for a comprehensive benefits package that includes:
- Medical, dental, and vision insurance plans with employer contributions.
- Retirement savings options, including a 401(k) plan with matching contributions.
- Paid time off (PTO) and holiday pay to support work‑life balance.
- Employee assistance programs (EAP) for personal and professional well‑being.
- Performance‑based bonuses and recognition programs that reward accuracy and efficiency.
- Opportunities for tuition reimbursement and professional development courses.
Career Growth & Learning Opportunities
careerforge is committed to nurturing talent from within. As a Data Entry Keyer, you will have clear pathways to advance your career, such as:
- Data Analyst or Reporting Specialist: Build on your data accuracy foundation to generate insights, dashboards, and performance metrics for senior leadership.
- Project Coordination: Transition into a role that supports project scheduling, resource allocation, and stakeholder communication.
- Administrative Management: Lead a team of clerical staff, overseeing workflow optimization and process improvement initiatives.
- Technology Integration: Participate in the implementation of new ERP or construction‑management software, leveraging your hands‑on experience with data migration.
Continuous learning is encouraged through internal workshops, mentorship programs, and access to industry certifications (e.g., Certified Construction Manager, Microsoft Office Specialist).
Work Environment & Culture at careerforge
Our offices blend modern design with functional workspaces, providing a comfortable setting for focused data entry and collaborative discussions. Key cultural pillars include:
- Innovation: We embrace new tools and processes that enhance efficiency and accuracy.
- Teamwork: Cross‑departmental collaboration is celebrated, and every voice is valued.
- Accountability: Clear expectations and transparent performance metrics empower employees to take ownership of their work.
- Fun & Inclusivity: Regular team‑building events, recognition celebrations, and a supportive atmosphere make careerforge a place where people enjoy coming to work.
Even though much of the role is desk‑based, we encourage short breaks, ergonomic assessments, and a rotating schedule of filing and copying tasks to keep your mind sharp and your eyes healthy.
Application Process
If you are detail‑oriented, thrive in a structured environment, and are eager to contribute to a respected construction leader, we want to hear from you. To apply, click the link below and submit your resume, along with a brief cover letter highlighting your relevant experience and why you are excited about joining careerforge.
Equal Opportunity Commitment
careerforge is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Your privacy is protected, and all information submitted will be kept confidential in accordance with EEO guidelines.
Join careerforge and Make an Impact
Data may seem routine, but at careerforge it is the foundation of every successful project. By ensuring that information is accurate, consistent, and readily available, you enable our teams to build safely, efficiently, and on schedule. Take the next step in your career—apply today and become an essential part of a forward‑thinking, people‑focused organization that values precision as much as it values people.
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