Full Time/Part Time
Full-time
Regular/Temporary
Regular
POSITION SUMMARY
Responsible for Contracts and Procurement compliance and assistance in management of related documentation, files, policies, procedures, and processes. Responsible for end-to-end contract and procurement administration of assigned programs/customer/ business units including the preparation, review, and monitoring of proposal and contract/procurement documents for low to moderate complexity projects.
RESPONSIBILITIES
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
General:
- Assist with defining and documenting Contracts and Procurement workflows, procedures, and desktop instructions.
- Assist in the management of the Contracts and Procurement documentation repository, including but not limited to, documents, files, correspondence, meeting minutes and other appropriate and applicable documents in accordance with requirements of a DCMA approved purchasing system.
- Assist in responding to internal and external audits, to include the DCMA Contractor Purchasing System Review.
- Assist in conducting internal compliance reviews.
- Manage Corporate purchasing needs; maintain responsibility for issued Company Purchase Card.
- Develop and maintain key Contracts and Procurement data through Costpoint, spreadsheets, and/or other data systems/processes.
- Work with program and field personnel to resolve Contracts and Procurement compliance issues.
- Assist in oversight of Contracts and Procurement compliance, to ensure documents, files, correspondence, meeting minutes and other appropriate and applicable documents are maintained in accordance with requirements of a DCMA approved purchasing system, the FAR, and other regulatory requirements.
- Assist in the management of Company Small Business Plans, to include creations, management of associated documentation, and reporting requirements.
- Negotiate and generate purchase orders for materials and/or services. Ensure all vendor qualification requirements are met prior to award, including insurance, security clearance, and nondisclosure agreements.
- Work with appropriate personnel to schedule deliveries, confirm vendor performance and verify completion of prescribed segments of work prior to payment.
Contract Administration:
- Assist in providing full life cycle strategic contract administration support to internal and external clients to identify and assist in meeting contractual requirements and achieving contract compliance.
- Facilitate contract execution by working with Government Contracting Officers (COs), Administrative Contracting Officers (ACOs) as well as Contracting Officer Representatives (CORs) and individual Program Managers as necessary.
- Work with PMs/DPMs and other internal and/or external customers to ensure contractual issues and other assigned tasks are handled in a timely manner.
- Complete Project Setup Forms, per company policy, for new contract awards and modifications to existing contracts.
- Review assigned contract documents for accuracy and completion, and support through full signature process.
- Ensure timely and complete filing of all contractual documents, within established company framework.
- Coordinate with finance and accounting departments to ensure customer billing is in accordance with contract requirements and/or applicable laws and regulations and assist in ensuring prompt and accurate payment from customers.
- Assist with the resolution of contractual issues, including interpreting contract language and negotiating contract changes.
- Assist in business capture activities, to include providing responses to data calls for contract information.
- Interpret financial analysis and data of contract performance.
- Participate in Project Management Reviews as well as prepare and maintain internal contracts reports and trackers.
- Assist in business capture activities and assists in the formulation and development of technical proposal content
- Participate in project reviews, with responsibility for preparation of meeting minutes and maintain internal contracts reports.
- Assist with prepare and process contract closeout documentation in coordination with appropriate corporate Departments
QUALIFICATIONS
- One year of technical and/or professional experience in contract administration, procurement, contracts, program management, accounting, or comparable experience.
- Bachelor's Degree from accredited college or university or equivalent experience.
- Ability to work with basic business finance applications; experience with the Deltek Costpoint enterprise system preferred
- Experience with CPSR audits preferred.
- Detail oriented with strong price/cost analysis skills.
- Effective oral and written communication skills with all levels of the organization. Superior organizational and time management skills, with the ability to manage time and multiple priorities to completion.
- Ability to research, interpret and analyze precedent decisions, laws and regulations including, but not limited to, the FAR, various Agency FAR supplements and various GSA schedules.
- Problem solving skills with an analytical thought process.
- Demonstrated ability to manage multiple projects simultaneously in a fast-paced dynamic and fluid environment
- Ability to work in a team environment and display professionalism
- Keen attention to both written and numerical detail in all support areas.
- Proactive, self-motivated and innovative problem-solving disposition.
- The confidence and abilities to prepare and engage in oral and visual presentations.
- Ability to prepare file documentation consistent with requirements of a DCMA approved purchasing system.
- Proficiency and skill working with Microsoft Office, SharePoint and other IT database applications
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
Company Info
In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit http://www.constellis.com
EEOC Statement
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.
1+ year experience in contract administration, procurement, or related; Bachelor's degree or equivalent; proficiency with Microsoft Office, SharePoint, and IT databases; knowledge of FAR and CPSR preferred; strong analytical and communication skills.
Key Responsibilities
- managing contracts
- ensuring compliance
- supporting audits
Skills & Tools
Microsoft Office, Microsoft SharePoint, Deltek Costpoint
Job Details
- Category: Business Operations
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Reston, Virginia, United States
- Languages: English
About Constellis
A global provider of risk management, security, and operational support services to government and commercial customers. — Industry: Government Agencies and Departments