Portfolio Manager/Compliance Analyst
Remote - Will Require Limited Travel
WHO WE ARE:
Woda Cooper Companies, Inc. is a rapidly growing development, construction, and property management organization dedicated to the creation of quality affordable housing to benefit those who need it most. We are an employee-owned, passion-driven group that changes each community of which we are a part. We manage over 16,000 housing units in 19 states, proudly serving seniors, veterans, and other economically challenged groups. We seek ambitious, talented individuals who want to grow with a rapidly expanding company whose success is not only measured in dollars and cents, but in lives changed. With a development portfolio of $1.5 billion, Woda Cooper consistently ranks among the top affordable housing developers and owners in the country by Affordable Housing Finance.
WHERE YOU’LL WORK:
This role will be remote and will require limited travel.
Duties/Responsibilities:
- Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio.
- Assist with all monthly state tenant data reporting.
- Maintain accurate monthly occupancy reporting to external stakeholders.
- Mail monthly utility reimbursement checks to the site.
- Review incoming (via USPS or electronic) documents and ensure saved in accurate folders on company shared drive and maintain folder organization.
- Update and maintain all management documents.
- Prepare all Affirmative Fair Housing Marketing Plans with all attachments (including community contact letters) for existing properties.
- Prepare management agreements and management plans as needed for existing and new developments.
- Create and send annual posting notices for budgets and utility usage.
- Maintain RealPage attributes and site details.
- Implement bulletin board procedure and ensure all postings are complete and current.
- Collect and upload final approved lease up files to investor portal as required.
- Prepare investor reporting and submit to Senior Manager for review and upload.
- Complete required quarterly reporting.
- Ensure all monthly state reporting is completed accurately and in a timely manner.
- Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties.
- Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval.
- Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender. Compliance and Community level audit responses for review by Senior Manager.
- Review template management agreements and management plans and provide comments as circumstances change.
- Prepare documents for development staff for LIHTC applications and other funding applications.
- Assists new field associates with access to the Staples account for their site.
- EIV Monitor Property Compliance Reports monthly.
- Assist with:
- FASSUBTRACS
- IMAX
- PASS
- Review Transmittals and transmit corrections.
- Submit HAP Vouchers for HUD.
- Posting payments for TRACS monthly.
- Review and correct HAP ledgers.
- Submit Special Claims.
- Assist with the daily file processing reviews for new move ins and re-certifications for those properties that participate in the housing programs of designated portfolio.
- Prepare and update Rent Schedules with income, rent and utility allowances.
- Track, review, and prepare Utility Allowances.
- Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies.
- Aid in preparing for audits either internally or on site, when needed.
- Work closely with properties and managers in training and other areas in times of need.
- Monitor state agency websites to ensure we are using the most up-to-date forms and policies.
- Prepare in-house weekly, monthly and quarterly reports.
- Track and monitor EIV compliance.
- Assist other departments in time of need.
- Monitor and approve 504 requests.
- Assist with other duties as assigned.
REQUIRED SKILLS & ABILITIES:
- Proficient in Microsoft Office Suite.
- Proficient in Real Page OneSite preferred.
- Strong analytical skills and familiarity with basic accounting.
- Ability to remain flexible and efficient in a fast-paced environment.
- Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays.
- Strong knowledge of income calculations and eligibility requirements.
- Detail-oriented with excellent organizational and record-keeping skills.
- Ability to interpret complex regulations and apply them accurately.
- Effective communication and customer service skills.
EDUCATION AND EXPERIENCE:
- Bachelor's Degree preferred.
- Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required.
- Certifications preferred: COS, COS-V, HCCP, EIV Specialist
PHYSICAL REQUIREMENTS:
- Must possess a valid driver’s license and auto insurance.
- Travel with notice required.
- Must be able to lift 15 pounds at a time.
- Must be able to site for prolonged periods while performing computer-based and administrative tasks.
BENEFITS:
We offer competitive wages and annual bonus opportunities. Benefits include:
- Medical, Dental and Vision
- Short Term Disability and Life Insurance
- 401k with Company Match
- 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)
- Cell Phone Discount
- 12 Days Paid Time Off
- 8 Paid Holidays & 2 Floating Holidays!
- Fitness Reimbursement
- Professional Development Reimbursement
Employment is contingent on education verification, references, background check, and drug screening.
#SR2SP
Affordable housing program experience including LIHTC, Section 8, PRA 811, or HOME; Microsoft Office Suite proficiency; analytical, accounting, regulatory, organizational, and communication skills. Bachelor's degree preferred.
Key Responsibilities
- managing audits
- preparing reports
- monitoring compliance
Skills & Tools
Microsoft Office Suite, RealPage OneSite, FASSUBTRACS, IMAX, PASS, EIV, TRACS, HUD
Job Details
- Category: Finance and Accounting
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — Columbus, Ohio, United States
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Tuition reimbursement
- Retirement plan
About Woda Cooper
An employee-owned organization developing, constructing, and managing affordable housing communities. — Industry: Construction