Job Description
Role Summary
The PMO Enablement Specialist strengthens the IT PMO by coordinating PM-facing programs, supporting PM community development, organizing Continuous Improvement Advisory Council (CIAC) activities, maintaining PMO resource accessibility, and improving PM navigation and experience. This role centralizes lessons learned, publishes PMO insights, coordinates onboarding logistics, maintains PMO cadence and calendars, and supports small internal PMO improvement projects.
The position enhances PMO cohesion by enabling communication flow, ensuring consistency across PMO events, celebrating PMO wins, maintaining PM-facing reference maps, and supporting leaders with structured operational coordination. This role helps create a clear, organized, and connected PM experience without overlapping lifecycle, digital tooling, Agile practice, or training responsibilities owned by other PMO roles.
Key Responsibilities
PM Enablement & Community Support
• Maintain PM-facing communication channels including Teams, SharePoint, and PMO update sites.
• Publish PMO communications including template updates, lifecycle notices, CoP announcements, and event information.
• Coordinate PMO Community of Practice (CoP) including scheduling, agendas, materials, notes, and follow-up tracking.
• Gather and synthesize PM feedback from CoP, onboarding, CIAC, and office hours to identify recurring themes.
• Ensure PM-facing content produced by Framework, Agile, Digital Tools, Training, and OCM is well-organized and accessible.
Continuous Improvement & CIAC Coordination
• Coordinate CIAC schedules, agendas, materials, facilitation logistics, and follow-up actions.
• Maintain the CIAC improvement backlog, ensuring ideas and proposals are logged and prepared for discussion.
• Track CIAC decisions, progress, and outcomes, preparing updates for PM-facing channels.
• Align CIAC cadence with PMO communication and improvement rhythms.
PMO Insights, Lessons Learned & Communications
• Centralize PMO lessons learned from CIAC, CoP, office hours, PM interactions, and project reflections.
• Maintain an accessible repository of PMO lessons learned.
• Publish recurring “PMO Insights & Lessons Learned” summaries capturing themes and improvement opportunities.
• Capture and publish recurring questions raised during PMO Open Office Hours as “Top Questions This Month.”
• Celebrate PMO wins, CIAC improvements, PM successes, and transformation achievements through PM-facing highlights.
Onboarding & PM Navigation Support
• Coordinate onboarding logistics for new PM staff to ensure structure, consistency, and clarity.
• Provide PMs organized access to PMO resources, guides, calendars, role maps, and navigation materials.
• Schedule onboarding touchpoints with Framework, Agile, Digital Tools, and Training leaders.
• Maintain the PMO “Where to Go for What” guide and ensure PM-facing spaces remain structured and intuitive.
Small Projects, Cadence & Engagement Tracking
• Manage 1–2 small, low-risk PMO internal projects (CoP modernization, CIAC workflow improvements, PMO resource organization).
• Provide basic scheduling, tracking, and milestone visibility to PMO leaders.
• Maintain the master PMO calendar (CoP, CIAC, Office Hours, readiness cycles, events) and publish monthly or quarterly “PMO at a Glance” views.
• Track PM participation across PMO programs (CoP, CIAC, Office Hours, onboarding) to identify engagement patterns and improvement opportunities
Why This Role Matters
The PMO Enablement Specialist plays an essential role in creating a connected, supportive PM experience across the IT PMO. Your work strengthens community engagement, ensures consistent onboarding, improves PM navigation, highlights PMO insights, and fuels our ongoing modernization journey.
The PMO Enablement Specialist strengthens the IT PMO by coordinating PM-facing programs, supporting PM community development, organizing Continuous Improvement Advisory Council (CIAC) activities, maintaining PMO resource accessibility, and improving PM navigation and experience. This role centralizes lessons learned, publishes PMO insights, coordinates onboarding logistics, maintains PMO cadence and calendars, and supports small internal PMO improvement projects.
The position enhances PMO cohesion by enabling communication flow, ensuring consistency across PMO events, celebrating PMO wins, maintaining PM-facing reference maps, and supporting leaders with structured operational coordination. This role helps create a clear, organized, and connected PM experience without overlapping lifecycle, digital tooling, Agile practice, or training responsibilities owned by other PMO roles.
PM Enablement & Community Support
• Maintain PM-facing communication channels including Teams, SharePoint, and PMO update sites.
• Publish PMO communications including template updates, lifecycle notices, CoP announcements, and event information.
• Coordinate PMO Community of Practice (CoP) including scheduling, agendas, materials, notes, and follow-up tracking.
• Gather and synthesize PM feedback from CoP, onboarding, CIAC, and office hours to identify recurring themes.
• Ensure PM-facing content produced by Framework, Agile, Digital Tools, Training, and OCM is well-organized and accessible.
• Coordinate CIAC schedules, agendas, materials, facilitation logistics, and follow-up actions.
• Maintain the CIAC improvement backlog, ensuring ideas and proposals are logged and prepared for discussion.
• Track CIAC decisions, progress, and outcomes, preparing updates for PM-facing channels.
• Align CIAC cadence with PMO communication and improvement rhythms.
• Centralize PMO lessons learned from CIAC, CoP, office hours, PM interactions, and project reflections.
• Maintain an accessible repository of PMO lessons learned.
• Publish recurring “PMO Insights & Lessons Learned” summaries capturing themes and improvement opportunities.
• Capture and publish recurring questions raised during PMO Open Office Hours as “Top Questions This Month.”
• Celebrate PMO wins, CIAC improvements, PM successes, and transformation achievements through PM-facing highlights.
• Coordinate onboarding logistics for new PM staff to ensure structure, consistency, and clarity.
• Provide PMs organized access to PMO resources, guides, calendars, role maps, and navigation materials.
• Schedule onboarding touchpoints with Framework, Agile, Digital Tools, and Training leaders.
• Maintain the PMO “Where to Go for What” guide and ensure PM-facing spaces remain structured and intuitive.
• Manage 1–2 small, low-risk PMO internal projects (CoP modernization, CIAC workflow improvements, PMO resource organization).
• Provide basic scheduling, tracking, and milestone visibility to PMO leaders.
• Maintain the master PMO calendar (CoP, CIAC, Office Hours, readiness cycles, events) and publish monthly or quarterly “PMO at a Glance” views.
• Track PM participation across PMO programs (CoP, CIAC, Office Hours, onboarding) to identify engagement patterns and improvement opportunities
Why This Role Matters
The PMO Enablement Specialist plays an essential role in creating a connected, supportive PM experience across the IT PMO. Your work strengthens community engagement, ensures consistent onboarding, improves PM navigation, highlights PMO insights, and fuels our ongoing modernization journey.
State/Province
Florida
Salary Max Point
92297
Clearance Level – Must be able to obtain for position
None
Shift
1st Shift
Union Job
None
Business Area
ESS IT
City
Delray Beach
Job Posting Title
PMO Enablement Specialist
Required Skills and Education
• Bachelors degree required for candidates with 0–2 years of experience.
Preferred degree in Project or Change Management
• Associate’s degree (AA) accepted with 2+ years of relevant experience.
• Strong organizational, communication, and documentation skills.
• Experience coordinating meetings, communities, or cross-functional groups.
• Ability to consolidate feedback, identify themes, and support continuous improvement.
• Experience with Microsoft Teams, SharePoint, and collaboration platforms.
• Ability to work independently, prioritize multiple activities, and support PMO leaders in a matrixed environment.
Preferred degree in Project or Change Management
• Associate’s degree (AA) accepted with 2+ years of relevant experience.
• Strong organizational, communication, and documentation skills.
• Experience coordinating meetings, communities, or cross-functional groups.
• Ability to consolidate feedback, identify themes, and support continuous improvement.
• Experience with Microsoft Teams, SharePoint, and collaboration platforms.
• Ability to work independently, prioritize multiple activities, and support PMO leaders in a matrixed environment.
Company
123_BAE Systems Shared Svcs Inc
Postal Code
33446
Regular or Temporary
Regular
Posting Requirements
Internal/External
Department
IT_GOVPMO_Governance and PMO
Country
United States
Job Family
Administrative Support
Preferred Skills and Education
• Degree major or minor in Project Management (preferred).
• CAPM certification or desire to obtain CAPM.
• Experience in PMO environments or project delivery support roles.
• Familiarity with PMO practices, project management approaches, or enablement programs.
• Experience supporting onboarding or employee experience workflows.
• Background in community engagement or communication coordination.
• Background in Aerospace & Defense
• CAPM certification or desire to obtain CAPM.
• Experience in PMO environments or project delivery support roles.
• Familiarity with PMO practices, project management approaches, or enablement programs.
• Experience supporting onboarding or employee experience workflows.
• Background in community engagement or communication coordination.
• Background in Aerospace & Defense
Salary Min Point
57685
Travel Percentage
<10%
About BAE Systems, Inc.
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
U.S. Person Required
Yes
Typical Education and Experience
Typically a High School Diploma and 4 years work experience or equivalent experience
Job Category
Project & Program Management
Physical location of the job
Full-time remote
U.S. Citizenship Required
No
Requires a bachelor's degree with 0–2 years' experience or an associate degree with 2+ years' relevant experience, strong organization and communication skills, meeting coordination, continuous improvement, and Microsoft Teams and SharePoint experience.
Key Responsibilities
- coordinating programs
- publishing communications
- maintaining repositories
Skills & Tools
Microsoft Teams, Microsoft SharePoint
Job Details
- Category: Project and Program Management
- Seniority: No Prior Experience Required
- Commitment: Full Time
- Workplace: Remote — Delray Beach or United States
- Salary: USD 57,685 – 92,297 / year
- Languages: English
About BAE Systems
An aerospace, defense, and security company providing products, services, electronics, and information technology solutions. — Industry: Manufacturing