Personal Assistant

Educated Households is a higher-tier household staff agency, based in London, placing élite educated private staff with VIP & UHNW families in the Middle East and worldwide: www.educated-households.co.uk . Please, note that this role was initially advertised as a remote EA position (ref.: EH/26/045). The Client has now reviewed this position & split this role into 2 positions instead: 1 PA role (EH/26/046) & 1 Group Corporate Administrator. The job description below is for the new fully remote Personal Assistant role (EH/26/046). Role Overview - A private employer is seeking a highly organised, discreet and dependable Personal Assistant to provide direct, hands-on support to the employer personally. The employer is a Hedge Fund Manager with a presence in London and Dubai who oversees multiple businesses across the United Kingdom, the United Arab Emirates and the British Virgin Islands. - The corporate administration of those businesses is handled separately by a Group Corporate Administrator. - This role is about the employer as an individual: his time, his movements, his personal affairs and the ad-hoc matters that arise around a busy international life. - The position revolves around a very close, tight-knit working relationship with the employer. The successful candidate will manage the employer’s diary, travel & personal finances and will make auxiliary decisions to assist the employer where he may not be reachable or available at a given point in time. - For all intents and purposes, this role is to be the employer’s ‘right hand’ in all private matters. - The role is fully remote (working from home). - The employer has a presence in London (United Kingdom) and Dubai (United Arab Emirates); local employment is available in both countries or in any other countries. - The broader employment structure would provide local employment labour rights, health insurance benefits, sick pay and paid time off (PTO). - UAE residency / visa sponsorship may be available for a suitable candidate. - The role requires working 5 days a week with some degree of flexibility. - Speaking Russian will be advantageous, yet by no means mandatory. - The position is to start ASAP. Requirements Key Responsibilities - Diary and Scheduling - Manage the employer’s diary across business and personal commitments. - Schedule meetings, calls and appointments across multiple time zones. - Act as gatekeeper for the employer’s time, prioritising requests and managing competing demands. - Incorporate board meetings, signing deadlines and other fixed corporate commitments supplied by the Group Corporate Administrator into the employer’s diary and travel plans. - Monitor the employer’s personal correspondence and ensure time-sensitive matters are escalated promptly. - Travel and Logistics - Research, plan and book domestic and international travel, both business and personal. - Arrange flights, accommodation, ground transportation, visas and travel documentation. - Prepare clear travel itineraries and manage last-minute changes. - Coordinate travel requirements across multiple countries. - Track passport, visa, residency and other travel-document expiry dates. - Manage bookings in a cost-conscious manner while maintaining the required standard of service and flexibility. - Personal Finances and Administration - Manage aspects of the employer’s personal finances with discretion and accuracy: personal invoices, bills, subscriptions and recurring payments. - Maintain personal expense records and supporting documentation. - Track personal tax filing deadlines and liaise with the employer’s personal accountant or tax adviser to provide supporting documents on time. - Track expiry and renewal dates for personal documents, memberships and insurance policies. - Maintain strict separation between personal and business finances & records. - Personal Assistance - Manage selected personal appointments, bookings, reminders and administrative matters. - Coordinate private appointments, household services, property-related matters, deliveries and reservations where required. - Act as first point of contact for personal matters and handle personal correspondence. - Support minor personal tasks that enable the employer to focus on executive, investment and business responsibilities. - Make auxiliary decisions on the employer’s behalf, within agreed parameters, when the employer is not reachable or available. - Handle ad-hoc requests with discretion, efficiency and sound judgment. - Pass business invoices, corporate documents and company correspondence that reach the employer personally to the Group Corporate Administrator. Candidate Profile - The successful candidate will be highly structured, proactive and comfortable supporting a demanding employer with multiple international commitments. - Given the closeness of the role, the candidate must be capable of acting as a trusted extension of the employer in private matters and of exercising sound judgment without supervision. Essential Skills and Experience - Previous experience as a Personal Assistant, Executive Assistant, Private PA or in a similar role. - Experience supporting a senior executive, entrepreneur, investor, family office principal, business owner or private individual. - Strong diary management and meeting coordination experience. - Experience arranging complex international travel. - Experience handling personal expenses, bills and basic financial administration. - Excellent written and spoken English. - Being bilingual English/Russian would also be good, but is not mandatory. - High attention to detail and accuracy. - Strong proficiency with email, calendars, cloud-based document systems, spreadsheets, video-conferencing platforms and standard office software. - Ability to work independently in a fully remote environment. - Flexibility to manage urgent matters and occasional requests outside standard working hours. - Sound judgment and the confidence to make well-reasoned auxiliary decisions when the employer is unavailable. - Absolute discretion when handling confidential, financial and personal information. Preferred Experience - Experience as a private PA to a UHNW individual, family office principal, or sole principal. - Experience working with hedge funds, investment firms, family offices or private investment professionals. - Experience supporting a Principal who divides time between the UK and the UAE. - Experience working directly for a sole principal or private employer. Personal Attributes - Discreet and trustworthy. - Highly organised. - Proactive and resourceful. - Calm under pressure. - Responsive and reliable. - Professional in written and verbal communication. - Capable of anticipating requirements. - Comfortable working with limited supervision. - Able to distinguish between urgent, important and routine matters. - Willing to take ownership of tasks through to completion. - Reporting Structure - The role reports directly and exclusively to the employer. - The Personal Assistant will function as the employer’s ‘right hand’ in private matters and will coordinate closely with the Group Corporate Administrator, who handles the administration of the employer’s companies. - The Personal Assistant will not act as a general secretary or administrative assistant for the employer’s wider companies, employees or external partners unless specifically instructed. Working Arrangements - Fully remote position, 5 days a week + flexibility. - The employer has a presence in London (UK) and Dubai (UAE), with local employment available in both countries or in any other countries. - The broader employment structure would provide local employment labour rights, health insurance benefits, sick pay and PTO days. - Work will involve coordination across multiple countries and time zones. - Working hours will be agreed based on the employer’s schedule and requirements. - Some flexibility outside standard working hours may be required. - UAE residency visa sponsorship may be available for a suitable Candidate. - Offices in London and Dubai available for in-person work. Confidentiality - The successful candidate will be required to sign a comprehensive confidentiality and non-disclosure agreement. - The role involves access to sensitive personal, financial, investment, legal and corporate information. - Maintaining confidentiality, data security and professional discretion is a fundamental condition of employment. Benefits - Full-time remote position. - Provisional working schedule: 5 days a week, with some degree of flexibility. - The employee will be employed in their country of residence. - Statutory rights shall apply. - Salary paid in UK pounds or in Dirhams. - £45,000 – 70,000 per year. - AED 15,000 - 25,000 per month + annual bonus and health insurance, sick pay, PTO days. - UAE sponsorship offered by the employer to the right candidate. - No accommodation provided. What’s next? - If interested, please send your CV and cover letter to: info@educated-households.co.uk - Only Candidates with a PROVEN banking, hedge fund, wealth management or family office background will be considered for this role. - Please note that we aim to provide feedback to relevant Applicants, provided that Clients do so. - Only Candidates fitting this brief will be contacted. - Thank you for your understanding.