Position Summary
Right Time Group of Companies is seeking a detail-oriented and experienced Payroll & Benefits Specialist to support the accurate and timely administration of payroll, employee benefits and retirement savings programs across our Canadian operations.
Reporting to the Manager, Payroll & Benefits, the successful candidate will be responsible for processing multi-provincial payrolls for unionized and non-unionized employees, supporting benefits and RRSP administration, completing payroll reconciliations and audits, and assisting with year-end payroll activities and statutory reporting.
Location: Remote
The role requires a strong understanding of Canadian payroll legislation, exceptional attention to detail and the ability to manage competing priorities within a deadline-driven environment.
As a key member of the Payroll & Benefits team, the Specialist will also serve as a resource to employees, managers and HR colleagues, responding to payroll and benefits inquiries, resolving discrepancies and supporting continuous improvement in payroll and benefits administration.
Key Responsibilities
Payroll Administration & Processing
- Process accurate and timely bi-weekly payrolls for employees across multiple Canadian provinces, including salaried, hourly, commissioned, unionized and non-unionized employees.
- Administer payroll in accordance with applicable federal and provincial legislation, collective agreements, employment contracts and company policies.
- Review and validate payroll inputs, including new hires, terminations, salary changes, bonuses, commissions, overtime, allowances, retroactive adjustments and other compensation changes.
- Review and reconcile employee time and attendance information, earnings, deductions and other payroll transactions to ensure accuracy.
- Conduct pre-payroll and post-payroll audits, identify discrepancies and coordinate corrections before payroll finalization.
- Process statutory and voluntary deductions, including income taxes, CPP, EI, union dues, benefit premiums, RRSP contributions, garnishments and other authorized deductions.
- Prepare and submit Records of Employment (ROEs), ensuring accuracy and compliance with Service Canada requirements.
- Process termination-related payments, including vacation payouts, statutory entitlements and other approved termination payments.
- Respond to employee and management inquiries regarding payroll calculations, deductions, tax treatment and payment discrepancies.
- Maintain accurate payroll records and supporting documentation in accordance with legislative requirements and company policies.
Benefits Administration
- Support the administration of the Company's group benefits programs, including extended health care, dental, vision, life insurance and other applicable benefits.
- Monitor employee benefits enrolments, changes and terminations processed through Dayforce to ensure accurate and timely transmission of information to benefits providers.
- Conduct regular audits of benefits eligibility, employee coverage, enrolment information and payroll deductions.
- Reconcile benefits premiums, payroll deductions and provider invoices, identifying and resolving discrepancies.
- Investigate and resolve benefits-related issues, including coverage discrepancies, missed deductions, eligibility concerns and employee inquiries.
- Coordinate with benefits providers, HR and Payroll to resolve outstanding administrative issues.
- Support benefits administration during employee leaves of absence, changes in employment status and terminations.
- Assist with annual benefits renewal activities, employee communications and implementation of approved plan changes.
- Maintain accurate benefits records and support compliance with applicable plan provisions and company policies.
RRSP Administration
- Administer employee participation in the Company's group RRSP program, including enrolments, contribution changes and terminations.
- Coordinate employee onboarding and offboarding within the RRSP program, ensuring accurate and timely updates with the plan provider.
- Review and reconcile employee and employer RRSP contributions against payroll deductions and provider records.
- Investigate and resolve contribution discrepancies, missed deductions and other RRSP-related issues.
- Respond to employee inquiries regarding RRSP eligibility, enrolment, contribution changes and employer matching provisions.
- Maintain accurate records and support the administration of the program in accordance with company policies and plan requirements.
Year-End Payroll & Statutory Reporting
- Support the preparation, validation and reconciliation of year-end payroll information, including T4 slips and T4 summaries.
- Review year-end taxable earnings, statutory deductions, taxable benefits, pension adjustments where applicable, and other required reporting information.
- Reconcile annual payroll registers, statutory remittances and payroll reports to ensure accuracy and completeness.
- Assist with year-end adjustments, including taxable benefits, outstanding payroll corrections and other required adjustments.
- Support the preparation and distribution of employee tax slips within prescribed deadlines.
- Assist with year-end reporting requirements across applicable Canadian jurisdictions.
- Support annual payroll system updates, including tax tables, statutory deduction rates, contribution limits and other legislated changes.
- Investigate and resolve year-end discrepancies, including employee inquiries regarding tax slips.
- Support payroll reporting and documentation required for internal audits, external audits and regulatory reviews.
Payroll Reconciliations, Reporting & Compliance
- Perform regular reconciliations of payroll earnings, deductions, benefits premiums, RRSP contributions and statutory remittances.
- Review payroll-related general ledger reports and assist Finance in identifying and resolving reconciliation discrepancies.
- Prepare payroll and benefits reports as required for Finance, HR and management.
- Monitor payroll transactions for compliance with applicable employment standards, taxation requirements, collective agreements and company policies.
- Maintain appropriate documentation and audit trails to support payroll accuracy, compliance and internal controls.
- Assist with government inquiries, payroll audits and other compliance-related requests.
- Identify recurring payroll and benefits issues and recommend corrective actions.
Systems Administration & Continuous Improvement
- Maintain accurate employee payroll and benefits information within Dayforce.
- Monitor system-generated transactions and interfaces to ensure accurate processing of payroll and benefits information.
- Investigate system-related discrepancies and coordinate with HR, IT, Dayforce support and external providers as required.
- Participate in system testing, upgrades, configuration changes and process improvements.
- Maintain and update payroll and benefits procedures, documentation and process guides.
- Identify opportunities to improve payroll accuracy, strengthen controls, reduce manual administration and enhance the employee experience.
- Support special projects and other payroll and benefits initiatives as required.
Employee Support & Confidentiality
- Provide timely, professional and accurate responses to employee inquiries regarding payroll, benefits and RRSP programs.
- Work collaboratively with HR, Finance, branch leadership and external providers to resolve issues.
- Maintain strict confidentiality of employee personal information, compensation records, benefits information and other sensitive data.
- Deliver a high standard of internal customer service while balancing accuracy, compliance and operational deadlines.
Professional Experience & Qualifications
- Payroll Compliance Professional (PCP) designation required, or substantially completed with a commitment to obtaining certification.
- Minimum 3 years of experience processing full-cycle Canadian payroll, preferably in a multi-provincial environment.
- Experience processing payroll for both unionized and non-unionized employees, including the application of collective agreements.
- Experience with Dayforce strongly preferred.
- Previous experience administering employee benefits and group RRSP programs is preferred.
- Strong knowledge of Canadian payroll legislation, statutory deductions, employment standards and year-end reporting requirements.
- Experience preparing or supporting T4 processing, payroll reconciliations and statutory reporting.
- Strong Microsoft Excel skills, including the ability to analyze and reconcile payroll data.
- Excellent attention to detail, analytical skills and problem-solving abilities.
- Strong organizational skills and the ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- Strong customer service orientation and the ability to communicate effectively with employees and leaders at all levels.
- Ability to work independently while collaborating effectively with a broader team.
- High degree of discretion and confidentiality when handling sensitive employee information.
- Demonstrated commitment to process improvement, accuracy and operational excellence.
This is for an existing opportunity
PCP designation required or substantially completed; 3+ years full-cycle Canadian payroll experience; multi-provincial and unionized payroll; Dayforce experience preferred; strong Excel; knowledge of Canadian payroll legislation and year-end reporting.
Key Responsibilities
- processing payroll
- administering benefits
- reconciling payroll
Skills & Tools
Dayforce, Microsoft Excel
Job Details
- Category: Finance and Accounting
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — Canada
- Salary: CAD 65,000 – 75,000 / year
- Languages: English
Benefits
- 401k matching
- Retirement plan
About Right Time Group of Companies
A group of companies providing payroll and benefits services across Canadian operations. — Industry: Construction