This position will support the payroll department in processing and
administering payroll for the USA and Canada, ensuring accuracy and timeliness
of employee pay, benefits deductions and compliance with company and regulatory
requirements and guidelines. This role works closely with the Payroll Lead to
execute day-to-day payroll operations and accounting with payroll-related
reporting and employee support.
DUTIES AND RESPONSIBILITIES:
Process weekly disbursement of multi-country, multi-state/province and
multi-company payroll (biweekly and semi-monthly), including garnishments and
liens, benefits and taxes, consistent with federal, state and provincial wage
and hour laws
Process new hires, temporary workers, transfers, promotions, rate changes,
direct deposit accounts, deductions and terminations in a timely and accurate
manner
Oversee and adjust employee’s timecards on a daily basis
Assist employees with payroll, time-off and RRSP, 401(k) related questions
Review and analyze monthly sales commission reports
Monitor employees vacation/sick time and run quarterly reports for
supervisors
Set up direct deposit accounts
Manage and maintain all liens and garnishments
Retrieve Fidelity Feedback Files and add all in 401k contributions and 401K
loan deductions for employees
Assist in preparation of state, provincial and federal reports
Download expense reports from Concur and upload into payroll; Set up new
employees in our Concur Expense System and email instructions on utilizing
the system
Set up new accounts with agencies and payroll facilitator for state/province
and local taxes keeping in compliance
Responsible for preparation of provincial and federal reports and ensuring
all provincial/federal reporting requirements are met
Researches discrepancies of payroll information and/or documentation for the
purpose of ensuring accuracy and implementing corrective measures as
necessary
Work on payroll projects in conjunction with the Payroll Lead
Open and distribute all department mail
Download all payroll/tax reports on the payroll drive
Verify and investigate discrepancies on UltiPro debit invoices
Complete all requests for Verification of Employment
Reset passwords for security access to employee information
Maintains personnel files including, scanning and uploading employee
documentation
Other duties as assigned
Reports to the Payroll Lead
SKILLS AND EXPERIENCE REQUIRED:
1+ years Payroll experience required; degree
Positive interpersonal communication skills, self-motivation and
self-discipline
Ability to work with information of a confidential nature
Accuracy and attention to detail required
Recent experience in a position having significant payroll responsibilities
in the coordination and supervision of payroll operations for 100+ employees
in a multi State/Province environment
General payroll, bookkeeping, record keeping and filing procedures
Strong technological skills including MS Office (Word, Outlook, Excel,
PowerPoint); UKG (aka Ultimate Software or UltiPro) experience a plus
Strong verbal and written communication skills
Knowledge of all applicable state and federal laws and guidelines preferred;
experience with Canadian payroll and provincial/federal laws preferred
Experienced working in a multi-location and multi-state environment is
preferred
Passionate, Adaptable, Customer Focused and Teamwork oriented
Work confidentially with discretion on privileged and sensitive information
Strong sense of urgency and accountability
PHYSICAL/MENTAL REQUIREMENTS:
Requires prolonged sitting, standing, bending and walking
Moderate to heavy use of hands in grasping, repetitive hand movement and
finger coordination in keeping records and using a keyboard
Speech and hearing to communicate effectively in group settings, one-on-one,
and by telephone
High level of concentration, confidentiality and organization
Ability to multi-task
REMOTE/HYBRID WORK REQUIREMENTS:
In order to work remotely the Employee Must:
Reside in the United States or Canada.
Have access to high-speed reliable internet (with a minimum of 50 mbps for
download speed and 50 mbps for upload speed).
Have a quiet, dedicated workspace free from distraction.
For more details, see the Remote Work Policy in the Employee Handbook.
This job description reflects management's assignment of essential functions, it
does not prescribe or restrict the tasks that may be assigned.