Forge ahead with WSB. We are seeking a Payroll Coordinator (remote) to add to
our growing team. The Payroll Coordinator supports the day-to-day administration
of payroll operations, including new hire setup, timesheet review and
processing, and payroll data maintenance. This entry-level role works closely
with the Payroll team and HR team to help ensure accurate and timely payroll
processing for WSB staff. WSB was founded on the understanding that culture
drives results, and we've dedicated ourselves to the value of strong
relationships, collaboration, and forward-thinking ideas. We've inspired each
other to discover thoughtful and creative solutions that look beyond the needs
of today to the opportunities of tomorrow. We invite you to forge ahead with us.
What you will do:
New Hire & Payroll Setup (15%)
Set up new hire records in Deltek and send new hire setup emails to relevant
stakeholders.
Process direct deposit updates and changes for employees.
Generate and distribute iReports as needed for payroll and management
reporting.
Timesheet Processing & Support (70%)
Review employee timesheets for accuracy and completeness; and send
timesheet-related emails to staff and managers.
Use AI tools to complete weekly timesheet audits.
Identify and follow up on missing and in-progress timesheets to ensure timely
submission.
Oversee the timesheet approval process, moving timesheets from in-progress to
submitted to approved, and posting all approved timesheets.
Respond to and resolve timesheet tickets submitted by employees.
Process transaction entries and post timesheets in the payroll system.
Data Maintenance & Recordkeeping (15%)
Audit and update employee allowances on a weekly basis.
Enter PTO for future pay periods as requested.
Perform other duties as assigned.
Update employee records as necessary
What you will bring:
High School diploma or equivalent required.
Preferred: Associate’s degree in Accounting, Business, or a related field.
1-2 years of payroll, accounting, or administrative experience.
Experience with payroll or HRIS systems (Deltek preferred) is a plus.
Strong attention to detail and ability to maintain confidentiality.
Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint,
OneDrive, etc).
Experience with Deltek preferred.
Work is primarily performed in an office environment with standard office
equipment.
May remain in a stationary position for extended periods.
May be required to work onsite at a WSB office, as needed, up to five days
per week, as required by the project, client, or hiring manager.
Who We Are:
WSB is a design and consulting firm specializing in Transportation, Community
Planning, Environmental, Energy, Municipal, and Construction services. We
provide solutions for the places, spaces and systems that support our lives. We
offer services in more than 50 complementary areas across the nation.
Full time WSB employees qualify for competitive compensation and benefits
package, including medical insurance, dental insurance, vision insurance, life
insurance, company paid short-and long-term disability, 401K with match, paid
time off, paid holidays, tuition reimbursement, and opportunities for
professional growth and development. Part time employees can participate in the
401K plan and applicable earned paid leave.
As an EEO/Affirmative Action Employer, all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, sexual orientation, gender identity, veteran or disability
status.
WSB strives to ensure that its careers website is accessible to all. If you need
assistance completing your online application, please email
wsbrecruiting@wsbeng.com.
As an Equal Opportunity Employer, WSB is committed to providing reasonable
accommodations for qualified individuals with disabilities and disabled
veterans. If you need a reasonable accommodation to assist with your job search
or application for employment, please e-mail us at wsbrecruiting@wsbeng.com. In
your e-mail, please include a description of the specific accommodation you are
requesting as well as the job title and requisition number of the position for
which you are applying.
Notice to Third Party Agencies: WSB does not accept unsolicited resumes from
third party recruiting firms. Absent a signed Service Agreement by WSB, we
reserve the right to pursue and hire any unsolicited candidates without
financial obligation to recruiters or agencies.
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