Be the transactional engine of the back office — prepare, process, and queue the work so approvals
and reconciliation stay clean and fast. You prepare and queue; you never approve or release.
CORE RESPONSIBILITIES
AP Prepare AP payment runs per Michael's recommended schedule — enter and schedule vendor bills, verify payees, and queue the batch for Sarah's approval. Sarah releases; you do not.
PAYROLL Process weekly multi-company payroll in Paylocity (SOLC · Option 1), including wage
garnishments; it submits only after Sarah's approval.
AR Draft invoices and pay applications across contract types — T&M tickets, fixed-price / progress (SOV) pay apps, unit, and milestone — from verified data, ready for Sarah's review.
AR Run the routine collections ladder — statements at due date, reminders and calls at set intervals — and escalate disputes and blockers to Sarah.
HR Execute new-hire setup in Paylocity — create records, send onboarding invitations, collect I-9 / W-4 /
direct deposit — per Texas HR Team's standard, verify all information, finalize, then ensure they are enrolled
into their appropriate benefits package. Maintain documentation in Paylocity.
NOT IN THIS ROLE
—
Approving or releasing payments or payroll — approval is Sarah's, with a second approver above the
threshold.
—
Deciding what gets paid when — Michael recommends the schedule, Sarah decides.
—
Reconciling the accounts you pay from, or keeping the books — that is Michael's, held independent.
—
Setting HR policy, or creating POs / vendor setup — those are Texas HR Team's and Katy's.
Apply To This Job