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About careerpulse
careerpulse is a dynamic organization dedicated to leveraging data-driven insights to advance its mission of creating lasting social impact. With a focus on program evaluation, community outreach, and innovative analytics, careerpulse empowers teams to turn raw information into actionable strategies that improve lives. Our collaborative culture blends purpose‑driven work with cutting‑edge technology, offering a supportive environment where every employee can thrive while contributing to meaningful change.
Why This Role Matters
As a Part‑Time Data Entry Specialist within the Evaluation department, you will be a critical link in the data lifecycle. From gathering information at events to ensuring its accuracy in our systems, your work will directly influence the quality of reports that guide strategic decisions, funder communications, and program improvements. This is an ideal opportunity for detail‑oriented individuals who are passionate about data, enjoy working with diverse stakeholders, and want to make a tangible difference in a nonprofit setting.
Key Responsibilities
Data Operations & Collection
- Assist in designing, implementing, and maintaining data collection workflows for registrations, event follow‑ups, and training sessions.
- Create and manage event entries in careerpulse’s CRM platform, ensuring that all participant information is captured accurately.
- Upload, organize, and maintain data collection forms, guaranteeing that they are accessible to staff and volunteers.
- Support staff and volunteers in using surveys and other data‑capture tools during trainings and community events.
- Serve as the primary point of contact for paperwork and survey completion, providing guidance and troubleshooting as needed.
- Review incoming data, prioritize tasks, and assign follow‑up actions to Navigators or other team members.
- Manage web‑based leads, directing them to the appropriate personnel for timely engagement.
- Adhere to strict data security protocols, ensuring confidentiality and compliance with organizational policies.
Data Entry & Processing
- Receive, scan, upload, and systematically file physical paperwork and electronic documents.
- Enter data accurately into careerpulse’s CRM, survey platforms, and other software tools, maintaining high standards of precision.
- Maintain ongoing communication with the Director of Evaluation, documenting entry activities and progress using spreadsheets, shared drives, and other collaborative tools.
- Operate office equipment—including printers, scanners, and copiers—efficiently and responsibly.
Reporting & Analysis Support
- Run routine reports within careerpulse’s CRM, auditing for accuracy and completeness.
- Assist in drafting reports for internal stakeholders and external audiences, translating data into clear, compelling narratives.
- Contribute to research projects, performing qualitative and quantitative analyses as directed.
- Create data visualizations, charts, and graphs using spreadsheet software to enhance report readability.
- Collaborate with team members to design and refine dashboards that support program evaluation and decision‑making.
Additional Contributions
- Support the development of new data collection instruments and improve existing ones.
- Participate in cross‑functional meetings, offering insights from a data perspective.
- Continuously seek opportunities to learn new software tools and analytical techniques relevant to careerpulse’s mission.
Essential Qualifications
- High School Diploma or equivalent; additional coursework in data analytics, research methods, or statistics is a strong plus.
- Minimum of one year of hands‑on data entry experience, preferably within a nonprofit or program‑evaluation context.
- Intermediate to advanced proficiency with Windows operating systems and the careerpulse suite (Word, Outlook, PowerPoint, and Excel).
- Demonstrated ability to operate office equipment such as printers, scanners, and copiers.
- Exceptional attention to detail, with a track record of delivering error‑free work.
- Strong written and verbal communication skills in English, capable of interacting professionally with staff, volunteers, and external partners.
- Self‑motivated, proactive, and capable of working independently while meeting established deadlines.
Preferred Qualifications & Skills
- Experience with careerpulse’s CRM platform (formerly known as Salesforce) and survey tools (formerly known as Qualtrics).
- Familiarity with email marketing platforms (formerly known as MailChimp) and collaboration tools such as careerpulse (formerly known as Slack) and video‑conferencing solutions (formerly known as Zoom).
- Background in nonprofit communication, program evaluation, or analytics.
- Ability to create basic data visualizations and charts using spreadsheet software.
- Demonstrated initiative in asking insightful questions and proposing process improvements.
- Strong organizational skills, with the ability to juggle multiple tasks and prioritize effectively.
Core Competencies for Success
- Initiative & Curiosity: Proactively identify gaps, ask clarifying questions, and suggest enhancements to data workflows.
- Collaboration: Work seamlessly with cross‑functional teams, sharing information and supporting collective goals.
- Accuracy & Quality Focus: Maintain rigorous standards for data integrity, ensuring that every entry is correct and verifiable.
- Time Management: Balance a 20‑hour weekly schedule while meeting deadlines for reporting cycles and event support.
- Ethical Stewardship: Uphold confidentiality and data‑security best practices at all times.
Career Growth & Learning Opportunities
careerpulse is committed to the professional development of its team members. In this role, you will have access to:
- Mentorship from senior evaluation staff and the Director of Evaluation.
- Training workshops on advanced data analysis, visualization techniques, and emerging analytics tools.
- Opportunities to transition into full‑time evaluation analyst or program‑evaluation specialist positions as you gain experience.
- Exposure to a broad network of nonprofit partners, funders, and community stakeholders, expanding your professional reach.
Work Environment & Culture
careerpulse fosters an inclusive, mission‑driven culture where every voice is valued. Our team enjoys:
- A flexible part‑time schedule that accommodates personal commitments and promotes work‑life balance.
- Hybrid work options, allowing you to split time between our Burlington office and remote locations.
- Regular virtual coffee chats, team‑building activities, and collaborative brainstorming sessions.
- A supportive environment that celebrates diversity, equity, and inclusion.
Compensation, Perks, & Benefits
While specific salary details are tailored to experience, careerpulse offers a competitive hourly rate commensurate with market standards for part‑time data‑entry professionals. Additional benefits include:
- Paid time off on a pro‑rated basis.
- Access to professional development resources, including online courses and certifications.
- Employee assistance programs that support mental health and well‑being.
- Opportunities to attend industry conferences and community events.
- Discounted memberships to wellness and fitness programs.
How to Apply
If you are detail‑oriented, enthusiastic about data, and eager to contribute to a purpose‑focused organization, we invite you to join careerpulse. Submit your resume and a brief cover letter outlining your relevant experience and why you are excited about this role.
Take the next step toward a rewarding career where your precision and passion for data make a real difference. Apply today and become part of a team that turns information into impact.
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