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About careerpulse
careerpulse, founded in 1991, has established itself as a leading publisher of specialized communications for non‑profit organizations across the United States. With a reputation built on quality, reliability, and innovative outreach solutions, careerpulse serves a national client base that relies on our expertise to amplify their missions. Our growth‑focused culture encourages continuous improvement, collaboration, and a deep commitment to the communities we help serve. As we expand our reach, we are looking for motivated individuals who share our passion for precision, customer service, and data‑driven success.
Position Overview
We are seeking a detail‑oriented, proactive Part‑Time Data Entry & Research Assistant to join our dynamic team. In this role, you will be the backbone of our sales enablement process, researching and curating contact information, preparing targeted mailings, and coordinating appointments for our Sales Associates. This is a hybrid office position located at 322 Sovereign Ct., St. Louis, MO 63011, offering up to 28 hours per week with a preferred schedule of 8:30 am–3:00 pm (Monday‑Wednesday) and 8:30 am–12:30 pm (Thursday‑Friday).
Key Responsibilities
- Contact Research & Data Management: Conduct thorough internet and database research to locate accurate contact details for prospective nonprofit clients, ensuring each entry meets careerpulse’s data‑quality standards.
- Marketing Funnel Preparation: Populate pre‑designed mailing lists and email campaign templates with verified contact information, supporting the execution of multi‑channel outreach initiatives.
- Appointment Coordination: Initiate introductory phone calls and email outreach to schedule discovery meetings for Sales Associates, maintaining a professional and courteous tone that reflects careerpulse’s brand.
- Clerical & Administrative Support: Perform routine office tasks such as filing, photocopying, faxing, and mailing, ensuring all documentation is organized, timely, and error‑free.
- Special Projects & Team Collaboration: Assist with ad‑hoc projects, data‑cleaning efforts, and cross‑functional initiatives as directed by management, contributing ideas that improve efficiency and effectiveness.
- Reporting & Documentation: Generate simple reports on outreach activity, appointment status, and data‑entry metrics to keep the sales team informed of progress and bottlenecks.
Essential Qualifications
- High school diploma or equivalent (GED accepted).
- Exceptional verbal and written communication skills, with the ability to convey information clearly and professionally.
- Fast, accurate typing ability (minimum 55 wpm) and solid proficiency with Microsoft Excel, email platforms, and internet research tools.
- Demonstrated commitment to excellence, meticulous attention to detail, and a strong sense of accountability.
- Organizational, problem‑solving, and analytical capabilities that enable effective prioritization of tasks and workflow management.
- Ability to interact respectfully and productively with individuals at all organizational levels, including senior nonprofit leaders.
- Self‑motivation to work independently while also thriving as a collaborative team member.
Preferred Qualifications & Additional Skills
- Previous experience in a data‑entry, research, or sales‑support role, particularly within the nonprofit or publishing sectors.
- Familiarity with Customer Relationship Management (CRM) systems such as Salesforce, HubSpot, or similar platforms.
- Basic knowledge of email marketing tools (e.g., Mailchimp, Constant Contact) and best practices for list hygiene.
- Experience handling confidential information and adhering to data‑privacy regulations.
- Comfort with virtual collaboration tools (e.g., Microsoft Teams, Zoom) for internal meetings and training.
Core Competencies
- Problem Solving: Gather and analyze information efficiently, develop alternative solutions, and contribute constructively to group problem‑solving sessions.
- Customer Service Orientation: Respond promptly to internal and external inquiries, meet service commitments, and maintain a client‑focused mindset.
- Teamwork & Collaboration: Balance individual responsibilities with team goals, demonstrate openness to diverse viewpoints, and foster a positive, supportive team spirit.
- Organizational Support: Follow established policies and procedures, complete administrative tasks accurately and on time, and uphold careerpulse’s values of diversity, inclusion, and affirmative action.
Physical Demands & Work Environment
While the role is primarily desk‑based, occasional physical activity is required:
- Standing intermittently for short periods.
- Continuous sitting with frequent use of hands and fingers for typing, mouse navigation, and document handling.
- Regular verbal communication and active listening during phone calls and team meetings.
- Consistent visual focus on computer screens and printed materials.
- Occasional lifting, pushing, or carrying of items up to 25 pounds.
careerpulse is committed to providing reasonable accommodations for individuals with disabilities to perform essential job functions.
Compensation, Perks, & Benefits
We offer a competitive hourly wage commensurate with experience, along with a benefits package that may include:
- Flexible scheduling to accommodate personal commitments.
- Paid time off and holiday pay for eligible employees.
- Access to professional development resources, including webinars, industry conferences, and internal training programs.
- Employee assistance programs that support mental health, financial counseling, and work‑life balance.
- Opportunities for advancement into full‑time or specialized roles as careerpulse continues to grow.
Career Growth & Learning Opportunities
careerpulse invests in its people. As a Data Entry & Research Assistant, you will gain exposure to:
- Best practices in nonprofit outreach and marketing communications.
- Hands‑on experience with CRM and email‑marketing platforms that are highly valued across many industries.
- Mentorship from seasoned Sales Associates and senior managers who can guide your professional development.
- Cross‑functional projects that broaden your skill set, from data analytics to campaign strategy.
- A clear pathway to transition into roles such as Sales Support Specialist, Marketing Coordinator, or Client Services Representative.
Why Join careerpulse?
At careerpulse, you will be part of a purpose‑driven organization that values precision, integrity, and collaboration. Our employees enjoy a supportive environment where ideas are welcomed, achievements are celebrated, and each team member’s contribution directly impacts the success of nonprofit partners nationwide. If you thrive on organization, enjoy interacting with diverse stakeholders, and are eager to develop a career in a growing, mission‑focused company, this role offers the perfect blend of responsibility and opportunity.
How to Apply
Ready to bring your research acumen and administrative expertise to careerpulse? Click the link below to submit your application, attach your resume, and tell us why you’re the ideal fit for this position.
Apply Now – Join careerpulse Today!
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