Part-Time Personal & Operations Assistant
Location: Fully Remote — South Africa
Working Hours: Part-time, UK business hours (flexible/to be agreed)
Experience Level: Mid-level, generalist recruitment/operations background
About the Role
We're recruiting for a Part-Time Personal & Operations Assistant to support a Recruitment Consultant and Account Manager across day-to-day sales, recruitment, HR and administrative tasks. This is a varied role spanning CRM management, recruitment support, candidate sourcing, and light HR/finance administration — ideal for someone highly organised, adaptable, and comfortable picking up new tasks and tools quickly.
Key Responsibilities
Sales & CRM Support
- Monitor call quality and provide constructive feedback to appointment setters.
- Upload new leads to the CRM system and carry out lead enrichment.
- Respond to LinkedIn messages from prospects with a view to securing bookings.
- Keep CRM records accurate and up to date.
Recruitment Support
- Respond to applicants via LinkedIn.
- Post job listings across various job boards and platforms.
- Add new clients and jobs to the ATS.
- Draft job descriptions based on client-provided criteria.
- Headhunt and source candidates based on job specifications.
HR & Administration
- Assist with payroll and invoicing.
- Help resolve placement-related queries and concerns.
General Support
- Assist with light social media post creation.
- Create and maintain SOPs for recurring processes.
- Take on new tasks and responsibilities as the role evolves.
What We're Looking For
Essential
- Proficient use of AI tools in a professional context.
- Strong CRM experience.
- Comfortable and confident using LinkedIn for outreach and candidate/prospect engagement.
- Excellent written communication skills.
- Highly organised, with strong attention to detail.
- Highly adaptable, proactive, and willing to learn new tasks and systems.
- Ability to work independently and manage a varied workload.
Advantageous
- ATS experience, ideally Manatal, Zoho Recruit or similar.
- Basic social media content creation skills.
- Experience creating SOPs or process documentation.
- Recruitment, sales or HR/payroll administration background.
Remote Work Requirements
Applicants must:
- Be based in South Africa.
- Have a reliable laptop or PC.
- Have stable internet and backup power.
- Have a quiet workspace suitable for calls and video meetings.
- Be available for agreed part-time hours during UK business times.
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