Job Title: Bookkeeper
Reports To: Executive Director
Work Schedule
Approximately 8–12 hours per week, with flexible scheduling based on organizational needs.
Job Purpose:
The Adler Arts Center is seeking an experienced, resourceful, and team-oriented Bookkeeper to manage the organization’s bookkeeping and accounting functions using QuickBooks. The position also administers human resources responsibilities.
Primary Duties and Responsibilities:
The Bookkeeper performs the following accounting and human resources duties:
Accounting
Manage accounts payable, accounts receivable, and account reconciliations.
Code, enter, and monitor billing, payables, ACH withdrawals, and automatic recurring expenses in QuickBooks.
Record vendor invoices, maintain vendor files, and record debit card purchase transactions.
Prepare checks for approved invoices when payment is due
Maintain documentation supporting all expenditures, including program allocations.
Enter received payments into QuickBooks
Conduct monthly bank (checking, savings, and credit card) and balance sheet account reconciliations
Prepare and make deposits
Processing credit memos
Prepare and post journal entries
Support the annual audit by preparing worksheets and providing auditors with the required financial information
Human Resources
Manage human resource responsibilities.
Create and maintain employee files (paper and electronic)
Review timesheets for accuracy before submitting them for payroll processing
Process payroll twice monthly using ADP.
Manage unemployment matters and conduct background checks and enrollment activities for new hires.
Process employee-related payroll changes
Maintain physical payroll records and the payroll information system
Coordinate required updates to payroll records and systems
Prepare and post the payroll journal entry
Qualifications and Skills:
-5+ years of bookkeeping and office management experience
MUST Have expertise and extensive experience working with QuickBooks.
Excellent computer skills with proficiency in Microsoft Word, Outlook, Excel (developing excel spreadsheets), and other Office 365 programs
An expert understanding of accrual as well as cash accounting.
A working knowledge of Generally Accepted Accounting Principles (GAAP)
Nonprofit Accounting experience would be a plus
Understanding the audit process
Compensation
Commensurate with experience
Pay: $26.00 - $40.00 per hour
Expected hours: No more than 12.0 per week
Benefits
Employee discount
Flexible schedule
Work from home
Work Location: In person