JOB DETAILS
Job Title: Operations Project Manager
Location: Remote
Reports To: Founder
Work Shift: Flexible, with overlap during US business hours preferred
Working Hours: Full-Time
Job Description
We are seeking a highly organized Operations Project Manager to oversee the execution of day-to-day business operations across multiple departments for a growing media, education, and live events business.
This role is responsible for translating the founder's weekly priorities into actionable work plans, coordinating tasks across an offshore support team, monitoring project progress, ensuring deadlines are met, and maintaining accountability across multiple business functions.
The ideal candidate combines strong project management skills with operational leadership. Rather than completing every task themselves, they coordinate specialists across marketing, ecommerce, administration, finance, customer support, creative production, and tour operations while serving as the founder's primary operational point of contact.
Success in this role requires exceptional organization, proactive communication, strong judgment, and the ability to build scalable systems that reduce the founder's involvement in day-to-day execution.
This is not a traditional Executive Assistant role. The primary objective is building and managing an offshore operational engine that executes consistently with minimal founder oversight.
Key Responsibilities
Project & Task Management
Translate weekly priorities into structured project plans and task assignments
Manage project timelines, dependencies, and deadlines across multiple business functions
Monitor project progress and ensure deliverables remain on schedule
Identify blockers, risks, and operational issues before they impact execution
Maintain project documentation and operational dashboards
Team Coordination
Coordinate work across offshore specialists supporting marketing, ecommerce, finance, customer support, administration, and creative production
Assign tasks based on workload and priorities
Review completed work for quality before escalating to leadership
Conduct regular progress check-ins with team members
Ensure accountability across ongoing projects
Operational Systems
Build and improve SOPs, workflows, and operational documentation
Continuously improve business systems and operational efficiency
Maintain project management software and team documentation
Recommend automation opportunities using AI and modern operational tools
Executive Operations Support
Serve as the founder's primary operational point of contact
Prepare operational summaries and weekly progress reports
Coordinate recurring business initiatives and strategic projects
Support implementation of new business processes and systems
Cross-Functional Leadership
Coordinate communication between departments
Ensure priorities remain aligned across the organization
Support planning for product launches, marketing initiatives, live events, and operational projects
Maintain visibility across all active initiatives
Qualifications
Required
5+ years of experience in project management, operations management, business operations, or similar leadership roles
Experience coordinating cross-functional teams across multiple business functions
Experience managing projects using ClickUp, Asana, Monday.com, Notion, or similar project management software
Experience building and improving operational systems and SOPs
Strong organizational and prioritization skills
Excellent written and verbal English communication skills
Experience managing multiple simultaneous projects
Experience managing remote or offshore teams
Experience leveraging AI and modern productivity tools to improve operational efficiency.
Strong leadership and stakeholder management abilities
Strong problem-solving and decision-making skills
Experience working independently in fast-paced founder-led businesses
High attention to detail with strong operational ownership
Preferred
PMP or equivalent project management certification
Experience supporting ecommerce, media, education, or live event businesses
Experience with business process automation tools
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