Job Role: Operations Manager IV
Location: Remote
Duration: 8+ Months
Core Responsibilities
1.
Internal Approvals
Facilitation (ATP / CA)
Run the weekly approval cadence end to end: intake, materials prep, pre-read routing, tracking, and follow-through
Quality-control approval decks and intake submissions against templates — distinguish legitimate gaps from missing information and chase down owners
Maintain the approvals tracker as the source of truth: submission dates, return dates, actual approval dates, and links to decks and approval records
Coordinate cross-functional team sign-offs (finance, space, legal, DEC, energy) and keep stakeholders aligned on SLAs
Support preparation and logistics for live deal reviews, including deck assembly and post-meeting follow-up
Maintain the approvals hub site, process documentation, workflow diagrams, and glossary
2.
Tooling
Implementation & Testing
Serve as business-side implementation and testing lead for the team's new portfolio management platform as it replaces legacy spreadsheets and trackers
Define and test requirements for approval workflows, notifications, and phase-transition gates; log and triage feedback with the engineering team
Validate data quality and field mapping; drive cleanup and migration of legacy records
Support access control administration and routing of access requests
Run user testing sessions, build testing scenarios, and capture structured feedback
3.
Leadership
Communications
Draft clear, concise updates and announcements for director and VP audiences, tailored to differing stakeholder preferences
Prepare pre-reads, summaries, and status updates ahead of leadership reviews
Maintain distribution lists and notification groups; ensure the right people get the right level of detail
4. Reporting
Maintain and improve dashboards and recurring reporting on approvals status, pipeline, and cycle time, including a 2-week and 30-day look-ahead
Produce recurring operating reviews and ad hoc analyses for leadership
Partner with data and analytics counterparts to align reporting on common sources of truth
5.
Process
Improvement
Document current-state workflows, surface gaps and bottlenecks (including the "limbo" states between formal steps), and propose scalable fixes
Identify and implement automation opportunities to reduce manual effort in deck assembly, tracking, and notifications
Build and maintain playbooks, templates, and standards so processes survive personnel changes
6.
Change
Management
Plan and execute rollout and adoption for process and tooling changes: comms plans, training sessions, office hours, and user guides
Coordinate "train the trainer" enablement across teams
Track adoption, gather feedback, and iterate
Minimum Qualifications
5+ years in business operations, program/project coordination, or process management
Demonstrated experience running a recurring, deadline-driven process with executive stakeholders
Experience gathering requirements and partnering with engineering or product teams on internal tool implementation and UAT
Proficiency with Google Workspace (Docs, Sheets, Slides) and project tracking tools
Strong written communication, including the ability to write concisely for senior leadership
Analytical and organizational skills with high attention to detail while managing many parallel workstreams
Capacity to maintain confidentiality and handle highly sensitive information with discretion
Preferred Qualifications
Experience in data centers, real estate development, energy, infrastructure, or capital projects
Experience with internal approval, governance, or capital-authorization processes
Experience with data visualization or dashboarding tools
Experience with change management and user adoption for internal platforms
Certification in project management or operations management (e.g., PMP, Agile)