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About careerforge
careerforge is a forward‑thinking leader in the professional services sector, delivering high‑impact solutions to a diverse portfolio of internal business units (SBUs). Our mission is to empower teams with reliable data, seamless processes, and a culture that values accuracy, collaboration, and continuous improvement. As a rapidly growing organization, we invest heavily in people, technology, and best‑in‑class practices to ensure every project we touch is backed by flawless information and impeccable documentation.
Why This Role Matters
THIS IS NOT A REMOTE POSITION! THIS IS IN‑PERSON. The Data Entry Clerk is the backbone of our project‑level data integrity. By entering, verifying, and maintaining critical information, you enable project managers and division administrators to execute billing, reporting, and compliance activities without interruption. Your work directly influences the speed at which our teams can deliver value to internal stakeholders and external clients.
Key Responsibilities
As a member of the careerforge administrative team, you will be entrusted with a variety of essential duties that keep our projects running smoothly:
- Accurately input multiple data items into careerforge’s enterprise systems, ensuring each entry meets strict quality standards.
- Collaborate closely with project managers, division administrative managers, and other stakeholders to gather missing information and resolve discrepancies.
- Perform routine data validation checks, flagging inconsistencies and initiating corrective actions in a timely manner.
- Maintain organized electronic and physical filing systems, guaranteeing that all records are easily retrievable for audits, billing cycles, and regulatory reviews.
- Assist in the preparation of billing documentation, ensuring that all chargeable items are captured correctly and submitted according to established timelines.
- Support the creation of project status reports by providing up‑to‑date data extracts and summaries.
- Participate in periodic data‑clean‑up initiatives, helping to archive obsolete records and streamline data storage.
- Provide ad‑hoc administrative support, such as scheduling meetings, preparing agendas, and distributing minutes, as needed by the project team.
Essential Qualifications
To thrive in this role, candidates should meet the following baseline requirements:
- Education: High School diploma or equivalent is mandatory.
- Experience: 1–3 years of clerical, administrative, or data‑entry experience in a fast‑paced environment.
- Technical Proficiency: Demonstrated competence with the Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn proprietary careerforge software.
- Typing Speed: Advanced typing ability (minimum 60 WPM) with a high degree of accuracy.
- Attention to Detail: Proven track record of delivering error‑free work, especially when handling large volumes of data.
Preferred Qualifications & Additional Skills
While not required, the following attributes will set you apart from other candidates:
- Experience with database management tools or ERP systems (e.g., SAP, Oracle) is a plus.
- Familiarity with data‑validation techniques, such as using formulas, pivot tables, or conditional formatting in Excel.
- Strong organizational skills and the ability to prioritize multiple tasks under tight deadlines.
- Excellent written and verbal communication skills, enabling clear interaction with project managers and cross‑functional teams.
- Demonstrated reliability and a proactive attitude toward continuous process improvement.
Core Competencies for Success
Success in this position hinges on a blend of technical aptitude and soft‑skill excellence:
- Accuracy & Precision: A meticulous approach to data entry that minimizes errors and rework.
- Time Management: Ability to manage a part‑time schedule (Monday‑Thursday, with occasional Fridays) while meeting all deliverables.
- Collaboration: Team‑oriented mindset that fosters open communication with managers and peers.
- Problem‑Solving: Quick identification of data inconsistencies and the initiative to resolve them without extensive supervision.
- Adaptability: Comfort with evolving processes, new software tools, and shifting project priorities.
Career Growth & Learning Opportunities
careerforge is committed to the professional development of every employee. In this role, you will have access to:
- Structured onboarding and mentorship from seasoned project administrators.
- Ongoing training modules covering advanced Excel techniques, data governance, and internal software platforms.
- Opportunities to cross‑train with other administrative functions, such as finance, compliance, and human resources.
- Clear pathways to transition into full‑time administrative analyst, project coordinator, or data‑management specialist positions as you demonstrate competence and ambition.
- Regular performance feedback sessions that help you set and achieve career milestones.
Work Environment & Culture at careerforge
Our office environment is designed to promote focus, collaboration, and well‑being:
- Bright, ergonomically‑designed workstations equipped with dual monitors to enhance productivity.
- Open‑plan areas for spontaneous idea exchange, complemented by quiet zones for deep‑focus tasks.
- A culture that celebrates diversity, inclusion, and mutual respect—careerforge is an Equal Opportunity Employer.
- Regular team‑building events, wellness programs, and recognition initiatives that acknowledge outstanding contributions.
- Flexible part‑time scheduling (Monday‑Thursday, with occasional Friday coverage) that supports work‑life balance.
Compensation, Perks & Benefits
While specific salary ranges are tailored to experience and market benchmarks, successful candidates can expect a competitive hourly wage, paid time off, and a benefits package that may include:
- Health, dental, and vision insurance options.
- Retirement savings plans with employer matching contributions.
- Employee assistance programs (EAP) for personal and professional support.
- Access to on‑site amenities such as a stocked kitchen, coffee bar, and relaxation lounges.
- Opportunities for tuition reimbursement and professional certification funding.
Application Process & Next Steps
If you are a detail‑oriented professional who thrives in a collaborative, fast‑moving environment and you are ready to contribute to careerforge’s mission of data excellence, we encourage you to apply today. Submit your resume and a brief cover letter highlighting your relevant experience and why you are excited about this on‑site, part‑time opportunity.
Join careerforge and Make an Impact
At careerforge, every data point you enter fuels the success of larger projects, drives accurate billing, and upholds the integrity of our organization’s information ecosystem. Your dedication will be recognized, your growth will be supported, and your contributions will be integral to our continued excellence. Take the next step in your career—apply now and become a valued member of the careerforge family.
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