Onboarding Coordinator (Temporary)
The Onboarding Coordinator supports our Talent Acquisition Department and our
employees by acting as the primary owner of the timely completion of the
e-verification process for Form I9 Paperwork and ensure documents submitted are
accurate and stored appropriately in the ATS. This role will work within the
Applicant Tracking System (ATS) to supervise the collection of employment
verification documents. The Onboarding Coordinator will assist the new hire with
any questions and will troubleshoot, in collaboration with our support team in
ADP, any issues that arise. This position will participate in quarterly audits
to confirm compliance with federal guidelines and will act as a back up for the
Onboarding Specialist.
Essential Duties & Responsibilities
Work with field, office, and warehouse teams for timely collection of federal
Form I9 for each new hire
Inspect Form I9’s for proper compliance with federal guidelines and insure
completed forms and proper documentation are stored appropriately in the ATS
Manage E-Verify performance and compliance through the ATS, or in the cases
of a manual Form I9, through the USCIS portal
Perform duties of Onboarding Specialist as aa back up in their absence
Participate in audit of Form I9 and onboarding document compliance on a
quarterly basis
Understand and demonstrate safe work practices at all times to ensure a safe
work environment
Comply with all company policies and procedures
Complete special projects and other duties as assigned by your supervisor
Knowledge, Skills, and Abilities
Familiarity with applicant tracking systems
Firm grasp of the Form I9 and E- Verify process
Exceptional written and verbal communication skills; ability to build rapport
Ability to work efficiently with a high level of independence and initiative
in a remote environment, self-motivated
Flexible and adaptable to change
Technical aptitude, exceptional organizational skills, and meticulous
attention to detail.
Self-motivated with critical attention to deadlines
Strong critical thinking, problem analysis, and problem-solving abilities.
Experience and Credentials
High School Diploma/GED or equivalent experience required
Proficiency with Microsoft Office programs
Must have reliable access to internet to use for company-related business
Must be able to read, speak and understand English
Bilingual in Spanish or French a plus