Office Assistant
Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support daily administrative operations. The ideal candidate will be responsible for managing client and phone communications, handling various office tasks, and ensuring smooth workflow within the office environment. This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple responsibilities efficiently.
Duties
Communicate effectively with clients and respond promptly to inquiries via phone and email
Manage client correspondence and coordinate appointments or meetings as needed
Prepare, organize, and maintain spreadsheets related to office operations and project tracking
Pull county permits and submit necessary paperwork to relevant counties for permit processing
Send invoices to clients accurately and in a timely manner
Manage financial records using QuickBooks, including invoicing and expense tracking
Perform general office tasks such as filing, data entry, and document management
Utilize computer skills to support various administrative functions and improve office efficiency
Requirements
Proven experience working in an office environment with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent communication skills for client interaction via phone and email
Ability to handle multiple tasks simultaneously with attention to detail
Experience with pulling county permits and submitting paperwork is preferred
Familiarity with QuickBooks or similar accounting software is a plus
Strong computer skills and familiarity with general office equipment
Reliable, proactive, and able to work independently as well as part of a team
This position offers an engaging work environment for individuals eager to contribute to efficient office operations while developing their administrative skills.
Pay: $23.60 - $28.42 per hour
Benefits
Flexible schedule
Referral program
Work Location: Remote