The Nonprofit Coordinator keeps a portfolio of grant and client work moving. You support Grant Managers and senior coordinators by handling the logistics, documentation, data, and follow-through that let them focus on strategy, writing, and funder relationships. You are the operational backbone of the client relationships you support, the person who makes sure nothing falls through a crack.
Responsibilities :
Develop and manage annual and monthly communications calendars.
Create and distribute monthly newsletters, including performance tracking.
Set up and organize Google Drive folders for new grant opportunities.
Prepare and organize the inputs that Grant Managers need to draft narrative reports.
Coordinate editorial calendars with internal teams and clients.
Gather program data from clients each month using the firm's standardized collection tools.
Maintain accurate donor records, segmentation, and data hygiene.
Monitor donor insights and support fundraising strategies.
Generate monthly reports on donations, pipeline, and retention.
Keep Asana boards and task deadlines current across the portfolios you support.
Track required documents, attachments, and supporting materials for each opportunity so nothing is missing at submission.
Help maintain an accurate picture of where every grant stands in the pipeline.
Support client onboarding and ensure organized workflows.
Experience in nonprofit administration, development, grants, or program coordination.
Requirements:
2+ years of experience in nonprofit communications, development operations, or a related field.
Experience working with CRM systems (ideally Salesforce).
Exceptional organization and follow-through. You track many moving parts at once and you do not drop details.
Experience in nonprofit administration, development, grants, or program coordination.
Strong written and verbal communication.
Comfort with project management and collaboration tools, including Asana, Google Workspace, and Slack, and a willingness to learn data and dashboard tools quickly.
Reliability and responsiveness. You meet internal deadlines and you communicate early when something is at risk.
Experience creating email newsletters and managing social media platforms.
Strong copy editing and organizational skills.
Ability to manage multiple projects and meet deadlines.
Familiarity with donor intelligence and research tools.
Experience with CRM migrations (e.g., Salesforce Nonprofit Cloud).
Experience building dashboards and board-level reports.
Knowledge of nonprofit or philanthropic environments.
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