I’m looking for an experienced, professional in-person meeting scribe/notetaker to support a leadership working session in the San Jose, California area.
The session will involve senior leaders working through a series of facilitated discussions and exercises. I will be facilitating the session and need someone whose primary responsibility is to listen carefully and capture what is happening in the room so I can remain fully focused on facilitation on flip charts.
This is not a word-for-word transcription assignment. I’m looking for someone who can capture the substance of the conversation, including:
• Key themes and insights that emerge during discussions
• Important comments, questions, and areas of concern
• Decisions and points of alignment
• Areas where there may still be disagreement or unresolved questions
• Commitments, action items, owners, and next steps
• Key outputs from breakout or working exercises
The ideal person is a strong listener, takes clear and organized notes, exercises good judgment about what is important, and is comfortable working discreetly in a professional environment with senior leaders.
Because some of the discussion may involve sensitive organizational or leadership topics, professionalism and confidentiality are essential. You may be asked to sign a confidentiality/NDA agreement.
This is an in-person engagement, so you must be available to attend onsite in the San Jose area. The session will be approximately 4 hours, although I would like to plan for some additional time immediately before the session for setup, instructions, and a quick debrief.
When responding, please share any experience you have with executive meetings, workshops, facilitated sessions, conferences, qualitative research, focus groups, or professional notetaking/scribing.