Meeting Planner — Associate Logistics Coordinator
Full-Time, Remote (Florida based preferred) | Pay commensurate with experience
Avlis International is hiring a Meeting Planner to support logistics coordination for corporate meeting and event programs. This is a fast-paced, fully remote role suited for someone with strong organizational skills and comfort working under tight deadlines.
Please note before applying: program turnarounds can sometimes be as short as 5 business days, and overtime may be needed during high-volume periods.
What you'll do
Source and secure venues based on program requirements and budget
Review and manage Banquet Event Orders (BEOs) to ensure accuracy
Maintain our logistics tracking system (venues, deadlines, expenses, receipts)
Coordinate communication with venues, clients, and internal teams
Manage receipts and documentation for reconciliation
Support virtual program coordination, including scheduling and confirmations
What we're looking for
1–2 years of experience in event coordination, hospitality, logistics, or administrative support (preferred)
Strong attention to detail and follow-through
Comfort working independently in a remote setting
Proficiency with Excel, Google Sheets, Dropbox, or SharePoint
Ability to stay flexible and solutions-oriented under compressed timelines
Benefits
Wi-Fi reimbursement
Paid time off and medical benefits, eligibility based on tenure and hours worked
Performance-based incentives To apply, please send your resume along with a brief cover letter on why you'd be a good fit to info@avlisinc.com.