Marketing Coordinator / Project Manager
Location: Remote
Employment Type: Full time
Reports To: Marketing Operations Manager
About the Team
Intelvio's marketing team is being built into a high performing, innovative, and collaborative organization capable of driving significant growth over the next one to three years. As the team scales, we need someone who can keep the trains running on time: coordinating people, projects, and deadlines across a growing mix of internal specialists and outside vendors.
Role Summary
The Marketing Coordinator / Project Manager is the operational backbone of the marketing team. This person owns the marketing calendar and project pipeline, keeps campaigns and cross functional work moving on schedule, and makes sure everyone (from the Product Marketing Manager to the Creative Director to outside agencies) knows what's next and what's due. This is a great role for someone who is highly organized, detail oriented, and energized by bringing structure to a fast moving team.
Key Responsibilities
• Own and maintain the master marketing calendar, tracking campaigns, launches, and content across all channels and brands.
• Build and manage project timelines in the team's project management tool, flagging risks and dependencies before they become blockers.
• Coordinate intake and prioritization of new requests across the marketing team, working closely with the Marketing Operations Manager on process.
• Serve as the connective tissue between Product Marketing, Creative, Digital Marketing, Marketing Automation, and external vendors or agencies, making sure handoffs happen cleanly and on time.
• Schedule and run status meetings, prepare agendas, and track action items to closure.
• Manage day to day vendor and agency coordination: timelines, deliverables, approvals, and basic invoice tracking.
• Maintain shared documentation, project trackers, and templates so the team's process stays consistent and easy to follow.
• Support reporting by pulling together status updates and campaign recaps for team and leadership reviews.
• Help uphold team norms and ways of working as the team grows, contributing to a culture of accountability and follow through.
Qualifications
• 2 to 4 years of experience in marketing coordination, project management, or program management, ideally within a marketing or creative team.
• Proven ability to manage multiple projects and deadlines simultaneously without dropping details.
• Hands on experience with a project management tool (such as Asana, Monday.com, Wrike, or similar).
• Excellent written and verbal communication skills, with the ability to keep stakeholders at all levels informed and aligned.
• Comfortable coordinating with external vendors and agencies.
• A process oriented mindset with genuine enthusiasm for building and improving how a team operates.
Nice to Have
• Experience supporting B2B marketing teams.
• Familiarity with creative production workflows (briefs, reviews, asset management).
• Exposure to marketing automation or CRM platforms such as HubSpot or Salesforce.
Pay: $75,000.00 - $95,000.00 per year
Benefits:
• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
Work Location: Remote