What to Expect
Salary / Rate: $8.00 USD per hour.
Hours: Part-Time (20 hours per week).
Working Style: Remote contractor setup with an async-friendly workflow, defined communication checkpoints, and weekly reporting rhythms.
About the Role
We are seeking a proactive, mission-driven Marketing Assistant (Virtual Assistant) to join a small team supporting an established author, speaker, and coach. This position is a true creative partnership—you will own podcast production, social media execution, and marketing operations as the brand prepares for an upcoming book launch.
If you are a self-starter CoWorqer who takes pride in strict brand adherence, works efficiently within designated hours, and brings strategic energy to storytelling and inclusive brand operations, this seat was built for you.
What You'll Be Doing
1. End-to-End Podcast Production & Distribution
Audio & Video Editing: Edit raw podcast media into polished, high-quality audio and video assets within standard turnaround timeframes.
Brand Compliance: Implement audio chimes, intros/outros, graphic overlays, lower thirds, and brand visual guidelines accurately across all media.
Publishing & Copywriting: Draft clear episode titles, descriptions, and thumbnail copy. Manage episode uploads, show notes, and scheduling across podcast host platforms, YouTube, and Kajabi.
Quality Assurance: Conduct rigorous self-reviews before publication to ensure flawless visual and audio standards.
2. Social Media Management & Content Strategy
Platform Management: Oversee daily/weekly posting, scheduling, and community engagement across LinkedIn, Instagram, and Substack using a structured content calendar.
Content Repurposing: Convert podcast episodes into short-form video clips/reels, carousel graphics, event flyers, and promotional copy using Canva.
Audience Engagement & Substack: Respond to comments using brand-approved guidelines. Manage Substack publishing cadences, research challenge formats, and propose paid content strategies.
3. Website, Kajabi & Campaign Execution
Launch & Campaign Support: Execute marketing campaigns for an upcoming book launch, workshops, and program rollouts across email and social media.
Kajabi & Web Maintenance: Build and update landing pages, maintain course materials, and format/schedule newsletters via Kajabi.
Media Tracking & Asset Management: Maintain a media pitch tracker for press outlets and podcasts while securely organizing digital brand assets and credentials.
4. Analytics & Reporting
Performance Tracking: Use spreadsheets and workflow checklists to maintain operational momentum and deliver weekly/monthly performance snapshots (podcast downloads, email open rates, and social engagement).
What We're Looking For (Non-Negotiables)
3–5 Years Experience: Proven track record in a marketing, content creation, or VA role with hands-on experience in podcast editing (audio and video) and social media management.
Personal Brand Alignment: Experience supporting an author, speaker, or coach, with a deep understanding of personal brand dynamics and standards.
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Essential Tool Stack:
Audio/Video Editing: Descript, Adobe Premiere, Audition, or equivalent production software.
Platform Management: Hands-on experience with LinkedIn, Instagram, Substack, YouTube, and Kajabi.
Design: Advanced Canva skills with a keen eye for brand consistency.
Proactive & Detail-Oriented: Exceptional time management, high ownership of deadlines, and the ability to work independently without inflated production hours.
Inclusive Mindset: Culturally aware, respectful, and inclusive regarding LGBTQ+ communities and race/people of color dynamics in the US.
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