Smartsheet is looking for someone to mentor, develop, and scale our evolving stock pillar within the Total Rewards organization. The right candidate is a proactive, self-motivated, creative problem solver with global stock administration expertise and proven people leadership experience. As a leader, you will focus on the development, implementation, and scalability of our global stock programs and administration while emphasizing employee education and understanding. We are growing fast, and this individual will have the opportunity to shape how we lead, evolve and manage the global stock pillar.
In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes.
This full-time position will play a key role on the Total Rewards team and is based in Smartsheet HQ in Bellevue, WA.
You Will:
• Manage the stock team and evolve the daily administration of our global stock programs.
• Be the primary contact for stock related tasks, projects, employee inquiries, and management of our stock administration system.
• Administer the global Employee Stock Purchase Plan (ESPP).
• Have key responsibilities in the short and long-term global stock programs strategy, design and execution.
• Own the vendor relationship with our stock plan services provider.
• Develop creative solutions for new and complex scenarios, and work on special projects.
• Manage and perform work associated with discovery, integration, expansion, and onboarding for all global expansion, merger and/or acquisition opportunities.
• Manage the accurate processing of employee stock grants, exercise activity, employee terminations, and participant account updates.
• Collaborate with internal and external partners including payroll, accounting, tax, legal and others who support employee mobility.
• Maintain global mobility tracking and international tax compliance and reporting.
• Own domestic and international tax and share plan reporting responsibilities.
• Focus continuous improvement efforts with regards to best and next practices.
• Maintain data integrity within our stock administration platform and HRIS.
• Perform periodic review and reconciliations of global program transactions.
• Analyze the effectiveness and competitiveness of our global stock programs on a consistent basis.
• Provide outstanding customer service to our global employees, internal peers and business leaders.
• Develop employee communication and educational programs and resources to be delivered or presented to large audiences.
• Lead or participate in People and Culture initiatives, as needed.
• Oversee the management of our internal stock administration support queue.
You Have:
• 7+ years of progressive experience and leadership in stock administration, Finance, Accounting or other related fields.
• 3+ years of lead or people management experience.
• CEP certification (CEP) or in the process of obtaining.
• Bachelor's degree in Finance, Business, or related discipline.
• Broad experience with multiple types of stock awards with an ability to explain specific plan details to all levels of the organization including international audiences.
• Knowledge of and experience with Fidelity PSW and Workday desired.
• Capacity to be flexible and adapt to shifting priorities, and be a collaborative team player.
• Acute understanding of confidentiality and access to sensitive information.
• Ability to work independently and apply analytical and problem-solving skills to deliver excellent results.
• Ability to balance time to market with a compelling solution, and make the right trade-offs along the way.
• Advanced proficiency with Excel skills required; proficiency with Google Sheets and Smartsheet preferred.
• Attention to detail and accuracy, with excellent organizational skills.
• Exceptional written and oral communication skills, including formal presentations. Proven analytical, project management, and program development experience.
Perks & Benefits:
• 100% employer-paid medical, dental, and vision coverage for full-time employees
• Equity - Restricted Stock Units (RSUs) Equity with all offers
• Lucrative Employee Stock Purchase Program (15% discount)
• 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
• Monthly stipend to support your work and productivity
• 15 days PTO to start, plus Flexible Sick Leave
• Teleworking options from any registered location in the U.S. (role specific)
• Up to 24 weeks of Parental Leave
• Personal paid Volunteer Day to support our community
• Opportunities for professional growth and development including access to LinkedIn Learning online courses
• Company Funded Perks, including a counseling membership, primary care membership, local retail discounts, and your own personal Smartsheet account
Equal Opportunity Employer:
Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, and Australia. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
At Smartsheet, we strive to build an inclusive environment that encourages, supports, and celebrates the diverse voices of our team members who also represent the diverse needs of our customers. We're looking for people who are driven, authentic, supportive, effective, and honest. You're encouraged to apply even if your experience doesn't precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we welcome diverse perspectives and people who aren't afraid to be innovative—join us!