I am procuring furniture, sanitaryware, lighting, kitchen equipment, and wellness/spa products from multiple suppliers in Guangzhou and Foshan, China, for a commercial project in Madrid, Spain.
I am seeking an experienced Logistics Coordinator to manage the shipping and import process from supplier handover through final delivery and customs clearance in Spain.
This is a one-time procurement project involving multiple suppliers. The shipment is expected to be approximately one full container, although one of the first project objectives will be to assess the total shipment volume and recommend the most appropriate shipping solution (20ft FCL, 40ft FCL, LCL, DAP, DDP, etc.).
Responsibilities
Freight Forwarding & Logistics
Identify, evaluate, and recommend reliable freight forwarders for shipment from China to Spain.
Obtain and compare freight quotations.
Recommend the most cost-effective and reliable shipping strategy.
Estimate total shipment volume (CBM) and container requirements.
Coordinate shipment consolidation from multiple suppliers into one or more containers where appropriate.
Coordinate collection schedules with suppliers.
Verify that all goods are collected and shipped according to the agreed plan.
Track shipments and proactively resolve logistics issues.
Documentation & Compliance
Ensure suppliers provide all required export and shipping documentation.
Review all documents for accuracy and completeness, including:
Commercial Invoices
Packing Lists
Bills of Lading
Certificates of Origin (where applicable)
Customs and import documentation
Coordinate with customs brokers, freight forwarders, and other stakeholders involved in the import process.
Ensure documentation is properly organized and shared with relevant parties for:
Spanish import clearance
VAT accounting and compliance
Internal record keeping
Shipment Control & Quality Assurance
Create and maintain a shipment tracker showing:
Supplier
Product category
Order status
Shipment status
Documentation status
Verify that all packages and pallets are correctly accounted for.
Obtain and review packing, loading, and shipping records.
Assist in resolving issues relating to damaged, missing, delayed, or incorrectly shipped goods.
Approximate Shipment Contents
The shipment will include items such as:
Sofa
Table
Custom kitchen
Lighting
Shelving
2 massage chairs
2 massage beds
Multiple wall cabinets
Sinks and faucets
Toilets
Shower systems
Vanity units
Washer/dryer
Lighting fixtures
Office furniture
Professional massage beds
Additional wellness/spa equipment
A detailed item list, dimensions, quantities, supplier information, and purchase schedule will be provided to shortlisted candidates.
Required Experience
Import/export logistics between China and the European Union.
Freight forwarding and customs documentation.
Spanish and EU import procedures.
VAT and customs compliance.
Supplier and procurement coordination.
Demonstrated experience consolidating shipments from multiple suppliers into a single container.
Deliverables
Freight forwarder assessment and recommendation.
Shipment volume and container utilization analysis.
Shipping and consolidation plan.
Shipment tracking dashboard.
Complete customs and import documentation package.
VAT-supporting documentation package.
Confirmation that all goods have been shipped and received in good order.
Project Context
This is a one-time commercial procurement project involving multiple suppliers in Guangzhou and Foshan with final delivery in Madrid, Spain.
Preference will be given to candidates who have previously managed full-container shipments from China to Spain and can demonstrate experience coordinating suppliers, freight forwarders, customs clearance, and import documentation.