Womble Bond Dickinson (US) LLP is seeking a Lateral Intake Assistant to support the Firm’s lateral attorney and business professional hiring processes. This position will assist with intake, conflicts, and portable-business onboarding workflows, as well as, collect, validate, organize, and enter information into relevant databases related to incoming lateral candidates and their clients/matters. This position is eligible for remote work.
RESPONSIBILITIES:
- Review lateral intake forms, questionnaires, and supporting materials for completeness, accuracy, and consistency; identify missing information and follow up with recruiting, the hiring team, or the candidate as appropriate.
- Enter and maintain candidate, client, matter, and related-party information in the firm’s intake, conflicts, and/or workflow systems with a high degree of accuracy.
- Assist with conflicts and intake workflows for lateral candidates and portable business, including preparing requests, routing materials, monitoring workflow progress, and escalating issues when needed.
- Generate, organize, and maintain reports, spreadsheets, summaries, and status trackers for pending lateral intake matters and portable-business onboarding.
- Prepare matter-opening support materials, and conflict-related tracking documents for review by senior team members.
- Communicate professionally and confidentially with lateral intake team and other functional groups regarding status, follow-up questions, and next steps.
- Track deadlines and workflow milestones to help support timely candidate clearance and matter opening.
- Maintain orderly records and audit-ready documentation related to lateral intake and conflicts processing, consistent with firm policy.
REQUIREMENTS:
- Associate’s degree, or an equivalent combination of education and relevant experience.
- Strong attention to detail and ability to manage a high volume of information accurately.
- Demonstrated ability to manage multiple tasks, prioritize effectively, meet deadlines, and adapt to changing priorities in a fast-paced environment.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Strong written and verbal communication skills and a service-oriented, team-focused approach.
- Ability to handle confidential information with discretion and professionalism.
- Prior law firm experience supporting conflicts, new business intake, lateral recruiting, attorney onboarding, or risk management.
- Familiarity with legal entity research tools and corporate family research.
- Exposure to legal ethics/conflicts concepts, engagement documentation, or portable-business onboarding.
- Ability to work independently as well as collaboratively across departments.
COMPENSATION: The estimated salary range for this role for 1-3 years’ experience is $41,500 - $51,500. Starting salary will be determined based on locations, qualifications, and experience.
BENEFITS: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Flexible Spending Accounts, Life insurance, Disability Insurance, Paid Parental Leave, 401(k) Plan, Paid Days Off/Vacation, Firm Paid Holidays
Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.
Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.
Associate's degree or equivalent experience, Microsoft Office proficiency, strong organization and communication skills, confidentiality, and prior law firm experience in conflicts, intake, recruiting, onboarding, or risk management.
Key Responsibilities
- reviewing intake
- maintaining records
- tracking workflows
Skills & Tools
Microsoft Office, Microsoft Outlook, Microsoft Word, Microsoft Excel
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Charleston or Columbia or Greensboro or Greenville or Atlanta or Washington or Charlottesville or McLean or Baltimore or Boston or Albany or New York or Winston-Salem or Raleigh or Durham or Nashville or Huntsville or Houston or Tucson or Phoenix or Las Vegas or Reno or Glendale or Walnut Creek or San Francisco
- Salary: USD 41,500 – 51,500 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Retirement plan
- Generous parental leave
About Womble Bond Dickinson (US) LLP
A law firm providing legal services to businesses and organizations. — Industry: Consulting Services