Job Description:
• Coordinate the day-to-day execution of ALTA surveys, zoning, and commercial real estate due diligence projects from setup through final delivery
• Set up and maintain projects in internal project management systems
• Review, organize, and distribute client-supplied materials and project requirements
• Coordinate schedules among clients, property contacts, survey vendors, municipalities, and field personnel
• Obtain vendor pricing, availability, and turnaround times; coordinate vendor assignments and onboarding
• Research and obtain property, survey, zoning, and municipal information
• Communicate with municipal departments to obtain records, requirements, and project information
• Track project status, outstanding information, scheduling issues, proposals, and deliverables
• Communicate revisions and follow-up items to vendors and internal teams
• Receive, organize, and distribute survey and zoning deliverables for technical review
• Prepare and submit non-technical client deliverables and project documentation, including reports, summaries, reliance letters, and other required materials
• Maintain accurate project, client, vendor, and contact information across company systems
• Identify delays, missing information, or project issues and escalate significant concerns to the Senior Project Coordinator or Project Manager
• Provide timely client communication and follow-up regarding proposals, awarded projects, outstanding information, and final deliverables
• Maintain organized project records and ensure required documentation is uploaded and accessible
• Support process improvements and technology initiatives that improve project efficiency and client service
Requirements:
• 2+ years of experience in project coordination, project administration, surveying, commercial real estate, construction, engineering, architecture, or a related field
• High school diploma or GED required; college coursework or degree preferred
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines simultaneously
• Strong written and verbal communication skills and confidence communicating with clients, vendors, municipalities, and internal teams
• Ability to read and understand project documents, municipal requirements, and technical information
• Strong attention to detail and ability to identify missing or inconsistent information
• Comfortable working independently in a remote environment while maintaining consistent communication with the project team
• Proficiency with Microsoft Office and web-based project management systems; ability to quickly learn new software and internal platforms
• Experience with ALTA surveys, zoning, commercial real estate due diligence, land surveying, construction, or engineering is a plus
Benefits:
• Medical, Dental, and Vision coverage
• Company-matched retirement plan
• Paid Time Off and Company Holidays
• Life Insurance and AD&D
• Short-Term and Long-Term Disability
• Optional Life and Pet Insurance
• Employee Assistance Program and Total Wellbeing Programs
• Tuition Assistance and Professional Development
• Employee Discounts
• Attractive salary/benefit package
• Occasional overtime may be required based on project demands