Inventory Specialist II
Materials Management
1.0 FTE, 80 Hours a Pay Period
Days, Hours between 7 am - 3:30 pm
Weekends: No Weekends
Holidays: No Holidays
Telecommute Available: No
Starting Pay Between $18.45 - $23.06 Based on Experience
Position Overview:
The Inventory Specialist II position exists for the purpose of providing
inventory support for the warehouse and clinical supply storerooms throughout
Winona Health. They support daily warehouse operations and are accountable for
accurate durable medical equipment (DME) supply and inventory records. They are
responsible for making sure that supplies are available, organized, and
distributed efficiently while proactively resolving inventory issues.
Essential Duties & Responsibilities:
Accurately receives incoming supplies into the inventory management software,
including documenting serial numbers when required.
Resolve receipt discrepancies directly with the vendor.
Perform routine cycle counts on warehouse inventory in both the Main and DME
asset locations and investigates discrepancies and documents corrective
actions taken.
Identifies items at risk for expiration and applies outdate stickers upon
receipt.
Embeds continuous improvement processes into daily work to assure effective
and efficient supply chain processes.
Analyzes freight data and looks for cost saving opportunities.
Resolves invoicing issues due to receipt errors and puts improvements in
place to reduce this type of error.
Runs a requisition backorder report daily and works with Supply Chain
Analysts to resolve backorder issues.
Performs monthly audits of warehouse inventory to identify items due to
expire, pulls identified inventory, and documents on the community benefit
tracker.
Makes independent judgements and decisions based on analyzing and monitoring
inventory levels.
Perform receiving, stocking, picking, staging, replenishment, distribution,
and interdepartmental inventory transfers.
Maintain accurate DME and warehouse inventory records; track movement and
reconcile physical inventory to system balances.
Monitor stock levels and adjust par levels, ordering frequency, and inventory
transactions to support supply availability.
Use the ERP system to maintain inventory accuracy and support process or
system improvements.
Improve warehouse organization, space use, inventory accuracy, and
efficiency; communicate shortages, delays, and recurring issues promptly.
Provide professional service to internal customers and maintain a clean,
safe, and organized warehouse and DME area.
Champions at least 1 CSI improvement project per year and assists on other
CSI projects.
Provides leadership and coaching to Inventory Specialist I team members.
Willingly helps others within the department on projects and day-to-day work.
Effectively runs and understands reports with the MMIS system and uses the
data to make process improvements.
Knowledge in navigating and using MMIS, Excel, Word.
Generates reports on receipts, backorders, freight spend, etc.
Performs other duties as assigned.
Supervisory Responsibilities:
No direct reports
Skills and Experience:
Required:
High School Diploma or Equivalent
Valid Driver's License
2 Years of experience in inventory, warehouse operations, supply chain,
logistics, or a related field
Strong organization, attention to detail, problem-solving, communication, and
interpersonal skills
Ability to obtain forklift operator certification
Ability to lift up to 50 lbs.
Basic Computer Skills: Word, Excel, Outlook, and willingness to learn new
software systems
Positive attitude and willingness to assist where needed
Preferred:
Post-secondary education in a business-related field
Experience with cycle counts, physical inventory, and reconciliation in a
healthcare supply chain setting
Experience managing DME or medical supply inventory
Summary of Benefits at Winona Health:
At Winona Health, we are dedicated to offering a comprehensive and affordable
benefits package for our employees and their families. While benefits may vary
based on employment classification and job status, the following key benefits
are available:
Health Insurance: Options for medical, dental, and vision coverage, as well as
mental health support and wellness incentives
Income Protection: Short and long-term disability, plus additional benefits like
accident, critical illness, hospital indemnity, legal assistance, and identity
protection plans
Retirement Planning: Access to a 403(b) retirement plan with employer
contributions once eligibility requirements are met
Work/Life Balance: Flexible scheduling, paid time off, and earned sick time to
support personal well-being
Education & Development: Paid training, tuition reimbursement, scholarships, and
sponsored seminars to foster both personal and professional growth
Employee Discounts: Special offers with local businesses, including the YMCA and
cell phone providers
For more details or specific information, visit our website or contact Human
Resources
Internal Applicant Policy:
It is the policy of Winona Health to work with employees in an equitable fashion
regarding promotions, transfers, and position reclassifications.
Any employee wishing to apply for another available position at Winona Health
must submit an application for consideration through the internal application
portal. Employees requesting to change positions should have successfully
completed at least six (6) months in their current position. Employees currently
in the formal disciplinary process may be required to meet with the Director of
Human Resources to determine eligibility to request transfer. The employee’s
past performance, experience, training and qualifications will be considered in
transfer/hiring decisions. Consideration for transfer or promotion is not a
guarantee of transfer or promotion. Employees may be given a chance to interview
for a position when they meet the minimum position qualifications.
Disclaimer:
Winona Health is an equal opportunity employer. Winona Health does not refuse to
hire, discharge, or discriminate against a person with respect to tenure,
compensation, terms, upgrading, conditions, facilities, or privileges of
employment because of race, color, creed, religion, sex, age, national origin,
marital status, genetic information, status with regard to public assistance,
membership in a local discrimination commission, sexual orientation, disability,
veteran status, or any other prohibited basis of discrimination under applicable
local, state, or federal law. Winona Health does not tolerate retaliation
against any employee, patient/resident, physician, or other individuals pursuing
concerns regarding Civil Rights issues. Winona Health adheres to ALL pertinent
governmental policies and legislation including the Civil Rights Act of 1964,
Title VII, as amended, and the Minnesota Human Rights Act.