About the Role
We are hiring an owner for every dollar we spend with outside vendors. You will negotiate all vendor contracts, run competitive RFPs, and approve every service-provider invoice before it is paid. The scope runs from legal counsel and enterprise software to office supplies, cleaning services, and warehouse packaging. Your mandate is simple: pay the right price, for the right service, with no surprises on the invoice. This is a hands-on role with direct access to Senior Executives and real authority to change how the company buys. This person can save the company millions of dollars a year.
Key responsibilities:
Contract negotiation
• Lead negotiation of all new contracts, renewals, and amendments with external vendors and service providers.
• Secure favorable pricing, payment terms, service levels, and exit clauses; partner with legal counsel on contract language.
• Maintain a central contract repository with renewal dates, auto-renew clauses, and notice deadlines so nothing renews by default.
RFPs and competitive sourcing
• Run RFPs for as many spend categories as practical, from software and professional services to supplies and facilities.
• Build vendor shortlists, scoring criteria, and side-by-side comparisons, and recommend awards to leadership.
• Re-bid existing vendors on a regular cycle to keep pricing competitive.
Invoice approval
• Review and approve every invoice from every service provider each month before payment.
• Check invoices against contracted rates, quantities, and services actually received; dispute and resolve errors and over-billing.
• Partner with Accounting to keep approvals on schedule and support month-end close.
Expense management and efficiency
• Own a full view of vendor spend by category, vendor, and department, and report on it monthly.
• Find and eliminate waste: duplicate tools, unused software seats, overlapping services, and off-contract purchases.
• Consolidate vendors where it lowers cost or complexity, and set purchasing policies and approval thresholds for the company.
• Track and report realized savings against targets.
What success looks like in year one
• Every active vendor contract is logged in one repository, with owners and renewal dates.
• 100% of service-provider invoices are reviewed and approved by you before payment, on time for month-end close.
• Major spend categories have been through a competitive RFP or formal re-bid.
• Measurable, reported savings against a target set with leadership
• No vendor contract auto-renews without a deliberate decision.
Minimum Qualifications:
• 7+ years in procurement, vendor management, strategic sourcing, or a closely related finance or operations role.
• A track record of negotiating contracts and delivering documented cost savings.
• Hands-on experience running RFPs from scope through award.
• Experience with accounts payable workflows and invoice review or approval.
• Strong analytical skills and advanced Excel or Google Sheets.
• Comfortable pushing back on vendors and holding internal teams to purchasing policy.
Preferred Qualifications:
• Experience in e-commerce, consumer products, or Amazon-focused businesses.
• Familiarity with NetSuite or a similar ERP.
• Experience buying SaaS and data platforms, including seat and usage-based pricing.
• Experience sourcing warehouse supplies, packaging, or facilities services.
• Bachelor's degree in business, finance, supply chain, or related field; CPSM or similar certification a plus.