Position: I-9 Specialist – HR Coordinator
Pay Range: $35 - $40 W2
Hybrid - partial time on campus/partial time WFH (working/living in MA).
Susan F. Smith Campus Center 1350 Massachusetts Ave Cambridge, MA 02138
Duration: 3 months
2-3 years minimum relevant work experience
Prior experience with electronic I-9 system required, Equifax preferred
Experience completing Form I-9 on behalf of the employer
Knowledge of the requirements for completion and retention of Form I-9
Experience with a variety of visa types, preferably in a College/University setting
Excellent communication, interpersonal, and organizational skills and the ability to provide information and service to a wide range of internal and external contacts with a strong customer service orientation
Ability to initiate and manage multiple tasks under competing deadlines and shifting priorities. Must be detail and deadline oriented
Knowledge of Microsoft Office (Excel, Word, and Outlook) and comfort with web-based applications
Ability to remain calm in stressful situations The Office of the Controller (OC) within Client Financial Administration Department is dedicated to supporting the teaching, research and service missions of the Client community by providing efficient and effective financial and administrative services, by enabling access to information and resources, and by promoting the financial health and security of each unit and of the University as a whole.
Reporting to the Payroll Services Manager, the I-9 Specialist is responsible for managing Harvard’s I-9 process and compliance with the Form I-9. Work for this position is completed primarily onsite.
Specific duties include, but are not limited to:
Meets with new Client employees and complete section 2 of the Form I-9 in the Equifax Electronic System on behalf of the University
Submits I-9 form to E-Verify and follows up with the employee on any issues
Maintains historical I-9 forms in accordance with USCIS regulations
Monitors dashboards in the Equifax system and follows up with local departments as necessary
Audits electronic submissions in the Equifax system for compliance with internal policy
Assist with data entry and audit of paper I-9 forms received as we transition fully to the electronic system
Responds to email inquiries around Form I-9 completion and questions about the Equifax system
Participate in ongoing readiness activities of current I-9 files for conversion to the electronic system
Other payroll support as needed