Hiring Profile
Question
Comments
Job Title/Position
Human Resources Assistant/Coordinator
Headcount
How many people with this profile do you need to hire?
1
Job Responsibilities
Describe the job role and the day-to-day tasks involved.
HR Operations & Compliance
- Maintain accurate employee data in HRIS (Workday, SuccessFactors, BambooHR) and ensure compliance with global standards.
- Coordinate onboarding/offboarding workflows, including digital provisioning and virtual orientation.
- Manage HR shared inboxes and ticketing systems; resolve queries promptly.
- Support benefits administration and global compliance audits (ISO, SOC2, GDPR).
Recruitment Coordination
- Schedule interviews across multiple time zones using smart scheduling tools.
- Post job descriptions on ATS and external platforms; ensure brand consistency.
- Manage candidate communications and pre-boarding tasks.
- Track recruiting metrics and maintain dashboards for data-driven insights.
People Programs & Engagement
- Assist in global HR initiatives: performance cycles, engagement surveys, DEI programs.
- Prepare communications and resources for policy rollouts and change management.
- Collect feedback and compile reports for leadership decision-making.
Administrative Support
- Provide calendar and meeting support for HR leadership.
- Draft presentations, reports, and internal communications.
- Maintain confidentiality of sensitive information.
Qualifications
Describe the qualifications the staff must have in terms of skills and capabilities
Qualifications:
- 2–4 years in HR coordination or recruiting support (tech or global environment preferred).
- Proficiency with HRIS/ATS tools and productivity platforms (Microsoft 365, Google Workspace).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication.
- Ability to work across global time zones and adapt to rapid change.
Competencies/Personality Traits
Core Competencies
- Operational Excellence: Accuracy and process discipline.
- Service Orientation: Proactive and responsive support.
- Communication: Clear, concise, and audience-focused.
- Collaboration: Effective cross-functional teamwork.
- Adaptability: Thrives in dynamic, tech-driven environments.
- Integrity: Handles confidential data with discretion.
Personality Traits
- Analytical
- Responsible
- Organized
- Not afraid to ask questions/help
- Emotionally intelligent
Prior Experience
Describe the prior working experience a candidate should have.
2 to 4 years
Performance Measurement
How can we measure performance for this job profile (KPIs/Metrics/Targets)
Working Hours
Describe the work schedule the staff will follow Eg. 9am-6pm AEST.
8:30am to 5:00pm EST
Reporting to
To whom will the staff be reporting to?
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