HR & Finance Coordinator
Position Summary
American Molecular Imaging (AMI) is seeking a highly organized, analytical, and detail-oriented HR & Finance Coordinator to support the company's rapid growth. This is a cross-functional role spanning corporate operations, human resources, payroll administration, finance, accounting, and regulatory compliance.
The successful candidate will serve as a central operational resource, ensuring the seamless execution of employee and physician onboarding, payroll, invoicing, financial reporting, corporate registrations, and compliance activities. This role is ideal for someone who enjoys working across multiple business functions in a fast-paced healthcare organization and is eager to take ownership of critical operational processes.
Key Responsibilities
Corporate Operations & Compliance
• Coordinate corporate registrations, business licenses, and foreign qualifications across multiple U.S. states.
• Monitor and manage annual reports, quarterly filings, franchise tax deadlines, and other state compliance requirements.
• Maintain corporate records, registrations, certificates, and organizational documentation.
• Track insurance certificates, contracts, regulatory renewals, and compliance deadlines.
• Assist leadership with operational projects and strategic initiatives.
• Maintain corporate dashboards and operational reporting.
Human Resources
• Coordinate end-to-end onboarding for employees and radiologists.
• Prepare employment agreements, contractor agreements, and onboarding documentation.
• Manage employee records and HRIS platforms.
• Administer payroll platform setup, benefit enrollments, and employee changes.
• Track PTO balances, employment status changes, and HR compliance documentation.
• Support performance review cycles and employee engagement initiatives.
• Ensure compliance with employment laws and company policies.
Payroll Administration
• Administer payroll for employees and physician contractors.
• Maintain payroll platforms (e.g., Deel, payroll systems, contractor payment platforms).
• Verify physician productivity, compensation calculations, and payroll accuracy.
• Process new hires, terminations, compensation updates, and payroll adjustments.
• Reconcile payroll reports with accounting records.
• Assist Finance with payroll-related reporting and audits.
Finance & Accounting
• Generate client invoices accurately and on schedule.
• Track invoice payments and perform payment reconciliations.
• Monitor accounts receivable and assist with collection follow-ups.
• Reconcile vendor invoices and company expenses.
• Support month-end close activities.
• Maintain organized financial documentation.
• Assist with budgeting, forecasting, and cash flow tracking.
• Prepare reports for leadership on revenue, expenses, profitability, and operational KPIs.
Financial Analysis
• Prepare recurring financial and operational dashboards.
• Analyze profitability by client, modality, and service line.
• Monitor gross margins and identify trends affecting profitability.
• Track key business metrics including revenue, EBITDA, collections, and operating expenses.
• Assist leadership with pricing analysis and financial modeling.
• Support strategic planning through financial reporting and business analytics.
Business Administration
• Coordinate with external accountants, legal counsel, payroll providers, and regulatory agencies.
• Assist with contract administration and document management.
• Maintain organizational databases and records.
• Support executive leadership with administrative and operational initiatives.
• Participate in special projects as assigned.
Qualifications
Required
• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, Healthcare Administration, or a related field.
• 3+ years of experience in operations, accounting, HR, finance, or business administration.
• Strong understanding of payroll processes.
• Experience with invoicing, reconciliations, and financial reporting.
• Excellent organizational and time-management skills.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
Preferred
• Experience in healthcare, radiology, physician practices, or professional services.
• Experience with payroll platforms such as Deel, Gusto, ADP, Rippling, or similar.
• Familiarity with accounting software (Zoho Books, QuickBooks, NetSuite, etc.).
• Experience with CRM and HRIS platforms.
• Knowledge of multi-state corporate registrations and compliance.
• Basic understanding of financial statements and business metrics.
Core Competencies
• Ownership and accountability
• Financial acumen
• Analytical thinking
• Attention to detail
• Process improvement mindset
• Integrity and confidentiality
• Strong interpersonal skills
• Excellent organizational ability
• Initiative and proactive problem-solving
• Adaptability in a fast-paced environment
Success Measures
Within the first year, this individual will be expected to:
• Maintain 100% on-time payroll processing.
• Ensure timely completion of all state registrations and compliance filings.
• Deliver accurate monthly invoicing and payment reconciliations.
• Produce recurring financial dashboards and margin analyses for leadership.
• Streamline onboarding processes for employees and radiologists.
• Improve operational efficiency through standardized workflows and documentation.
• Support leadership with reliable financial and operational insights to drive business decisions.
Why Join AMI
American Molecular Imaging is one of the fastest-growing physician-led teleradiology organizations in the United States, providing subspecialty imaging interpretation services nationwide. This role offers a unique opportunity to work directly with executive leadership and gain broad exposure across corporate operations, finance, accounting, human resources, and healthcare administration. The position provides significant opportunities for professional growth while contributing meaningfully to the continued expansion of a dynamic, entrepreneurial healthcare company.
Pay: $70,000.00 - $85,000.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
Work Location: Remote