Job Description:
• Support the full lifecycle of active grants, focusing on grant contracting, reporting, data integrity, and cross-functional coordination
• Coordinate contracting for new grant agreements, including award letters, agreement reviews, authorized signatures, Salesforce documentation, and award information requests
• Transition new grants from development and contracting to active grants management
• Prepare sync-up meeting materials and first drafts of transition documents
• Manage grants management workflow in Asana, including tasks, reminders, deadlines, and revisions to scopes of work, budgets, and key dates
• Coordinate grants management meetings, distribute materials, take notes, and document follow-up items
• Manage the shared email inbox by triaging messages, routing responses, logging activity in Salesforce, and tracking follow-up
• Maintain the grants management SharePoint site, folder structure, and document permissions
• Build relationships across departments to coordinate grants and competitive contracts
• Contribute to ROI initiatives, special projects, and process improvements across Resource Development
Requirements:
• 100% remote within California; must reside in California
• Minimum of 1.5–2 years of work experience in an administrative capacity supporting grants in a grants development or grants management office
• Proficiency, or willingness to develop high proficiency, with Salesforce CRM and Asana work management platform
• Ability to quickly master new software
• Careful attention to detail, including extracting data from documents, accurately entering it in a database, and spotting typographical errors and inconsistencies
• Experience with complex scheduling and meeting coordination is a plus
• Experience with the California Community Colleges is a plus
Benefits:
• Competitive compensation
• Generous PTO
• Holidays
• Medical, dental, and vision plans
• Flexible Spending Accounts
• Health Savings Accounts (HSA)
• Employee Assistance Program (EAP)
• Wellness offerings
• CalPERS retirement program
• Optional 403(b) and 457 retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer
• Fully remote, remote-first work within California
• Professional development opportunities