Grants Administrator - California
Remote
Must reside in CA and have SOR experience in CA
We offer competitive salaries, full benefits package, Paid Time Off, and
opportunities for professional growth.
Pinnacle/Aegis Treatment Centers is a growing leader in addiction treatment
services. We provide care across the nation touching the lives of more than
35,000 patients daily. Our mission is to remove all barriers to recovery and
transform individuals, families, and communities with treatment that works. Our
employees believe we are creating a better world where lives and communities are
made whole again through comprehensive treatment.
We are seeking a highly organized and detail-oriented Grants Administrator to
oversee the administration, compliance, reporting, and financial coordination of
a diverse portfolio of government-funded grants supporting behavioral health and
substance use disorder treatment programs. This role is ideal for a professional
who thrives in a deadline-driven environment, enjoys collaborating across teams,
and can effectively manage multiple grant-funded programs while maintaining
audit-ready documentation and strong relationships with funding agencies.
Pay Range:
$70,304/year to $90,000/year
As the Grants Administrator, you will serve as the primary operational point of
contact for grant administration and compliance activities after awards have
been received. Responsibilities include:
Grant Administration & Compliance
Manage day-to-day administration of state, county, federal, and pass-through
grant awards.
Maintain grant compliance calendars and ensure all reporting and submission
deadlines are met.
Review grant agreements, amendments, and funding requirements, translating
them into actionable processes for internal teams.
Ensure grant-funded activities, staffing, and expenditures conform to
allowable-cost rules and applicable federal and state requirements, including
the Uniform Guidance at 2 Code of Federal Regulations (CFR) Part 200 where
applicable.
Track performance measures, deliverables, and compliance requirements.
Maintain complete and audit-ready grant files and documentation.
Reporting & Documentation
Prepare and submit accurate programmatic and fiscal reports.
Collect, validate, and reconcile data from multiple program locations and
stakeholders.
Maintain required information in funder and state reporting systems.
Coordinate monitoring visits, desk audits, site reviews, and corrective
action plans.
Support grant renewals, modifications, extensions, and closeouts.
Financial Coordination
Partner with accounting teams to monitor budgets, expenditures,
reimbursements, and grant funding utilization.
Reconcile spending against approved budgets and identify variances or
compliance risks.
Assist with invoicing, reimbursement submissions, and payment tracking.
Monitor grant spend-down rates and recommend budget adjustments when needed.
Stakeholder & Agency Relations
Maintain professional relationships with funding agencies, contract managers,
and public officials.
Respond to requests for documentation and grant-related information.
Monitor policy updates and communicate changes to impacted teams.
Represent the organization at funder meetings, trainings, and grantee events.
Internal Coordination & Team Support
Work with program leadership, site staff, and grant-funded field staff to
ensure grant-required activities are completed and documented.
Train internal staff on grant documentation, data collection, and reporting
requirements, and follow up to ensure completion.
Coordinate with the grant writing function to transition newly awarded grants
into active administration and provide compliance input on renewals and new
applications.
Serve as the internal resource for questions about grant requirements and
allowable use of funds.
Provide regular status updates to leadership on compliance status, upcoming
deadlines, budget position, and risks.
Requirements:
Bachelor’s degree in public administration, business, health administration,
accounting, or a related field.
Three or more years of experience in grant administration, contract
compliance, or government-funded program management.
Demonstrated experience preparing grant reports, tracking deliverables, and
maintaining audit-ready documentation.
Working knowledge of grant budgets and cost allowability.
Advanced Excel skills.
Preferred
Experience administering Substance Abuse and Mental Health Services
Administration (SAMHSA) funded awards or SOR grants.
Experience with California state or county grant programs, including
DHCS-funded programs.
Experience in behavioral health, substance use disorder treatment, or
healthcare.
Familiarity with 2 CFR Part 200 and single audit requirements.
Grants management certification, such as the Certified Grants Management
Specialist credential.
Why Join Us?
Make a meaningful impact supporting programs that improve access to behavioral
health and addiction treatment services.
Collaborate with dedicated professionals committed to compliance,
accountability, and community impact.
Opportunity to work independently while partnering closely with leadership,
program teams, and funding agencies.
Flexible work environment with remote work opportunities and periodic travel.
Join our Team. Join our Mission.