Grant Prospecting & Project Management Associate

JOB TITLE Grant Prospecting & Project Management Associate LOCATION Remote – Work from Home Office TERMS Contract/Part-Time with Flexible Hours PAY RATE $25-30/hour depending on experience, 15-30 hours/week (flexible) ABOUT US New Mexico Grant Administration (NMGA) helps local governments, tribal entities, and nonprofits secure and manage public and private grants. We provide full-spectrum support from grant research and writing to post-award compliance, reporting, and audit readiness. ABOUT THE ROLE We are seeking a detail-oriented associate to support grant prospecting and project tracking for NMGA’s clients and internal operations. This role will involve researching and identifying grant opportunities, maintaining grant databases and project tracking tools, and supporting business development efforts through timely insights and documentation. IDEAL CANDIDATE The ideal candidate is a highly organized, self-motivated professional with a strong interest in public and nonprofit funding. They excel at researching complex information, managing data across multiple projects, and supporting collaborative teams. They’re equally comfortable digging into online databases to find new grant opportunities and updating detailed tracking systems to keep projects on schedule. A background in grant research, administration, or nonprofit operations is preferred, and they should be energized by the opportunity to help organizations across New Mexico access critical funding. RESPONSIBILITIES Grant Prospecting · Conduct targeted research to identify public and private grant opportunities aligned with client needs · Analyze funding priorities and eligibility criteria for fit · Enter and track opportunities in NMGA’s internal systems and CRM tools · Assist in curating and updating grant alerts and resource emails Project Tracking · Maintain up-to-date records of active grant projects, deadlines, and deliverables · Support reporting and milestone tracking · Monitor status updates across teams and follow up on outstanding tasks · Prepare short reports or summaries of upcoming deadlines and new opportunities Collaboration · Work closely with grant writers, business development staff, and consultants to coordinate workflow · Attend weekly team check-ins and update logs or dashboards with key insights · Contribute to developing streamlined systems for grant matching and performance reporting CANDIDATE REQUIREMENTS · Prior experience with grant prospecting, grant writing, or nonprofit/government funding preferred · Strong organizational skills and attention to detail · Excellent online research and information synthesis skills · Comfortable using SharePoint, spreadsheets, Monday.com, and shared cloud-based systems · Strong written communication and documentation habits · Self-starter who thrives in a remote work environment Interested applicants must submit their resume by completing our new hire interest form, no later than October 23, 2026.