This is a remote position.
About the Role
We’re looking for a highly organized, tech-savvy Systems & Automation Lead to own and optimize the backend systems of a growing gym. This role is ideal for someone who enjoys building scalable workflows, automating processes, and creating clear systems that keep operations running smoothly—so the coaching and front-desk teams can focus on delivering an excellent member experience.
Key Responsibilities
Own, manage, and optimize GoHighLevel for CRM, automations, pipelines, lead tracking, SMS/email campaigns, and member communication
Oversee Google Workspace (Google Suite) including Gmail, Drive, Docs, Sheets, Calendars, and internal organization
Design, build, and maintain Notion systems for SOPs, task management, staff dashboards, onboarding, and internal documentation
Manage and support MindBody for scheduling, memberships, client profiles, payments, and reporting
Create, document, and maintain standard operating procedures (SOPs) for daily operations
Identify inefficiencies and implement automation solutions to improve internal workflows
Support staff with systems training, troubleshooting, and process improvements
Ensure data accuracy, consistency, and clean handoffs across all platforms
Own, manage, and optimize GoHighLevel for CRM, automations, pipelines, lead tracking, SMS/email campaigns, and member communication
Oversee Google Workspace (Google Suite) including Gmail, Drive, Docs, Sheets, Calendars, and internal organization
Design, build, and maintain Notion systems for SOPs, task management, staff dashboards, onboarding, and internal documentation
Manage and support MindBody for scheduling, memberships, client profiles, payments, and reporting
Create, document, and maintain standard operating procedures (SOPs) for daily operations
Identify inefficiencies and implement automation solutions to improve internal workflows
Support staff with systems training, troubleshooting, and process improvements
Ensure data accuracy, consistency, and clean handoffs across all platforms
Requirements
Required Skills & Experience
Strong hands-on experience with GoHighLevel
Proficiency in Google Workspace
Advanced or working knowledge of Notion for business systems
Experience using MindBody (fitness/wellness industry experience strongly preferred)
Excellent organizational and communication skills
Ability to work independently and take ownership of systems and outcomes
Detail-oriented with a process- and improvement-driven mindset
Strong hands-on experience with GoHighLevel
Proficiency in Google Workspace
Advanced or working knowledge of Notion for business systems
Experience using MindBody (fitness/wellness industry experience strongly preferred)
Excellent organizational and communication skills
Ability to work independently and take ownership of systems and outcomes
Detail-oriented with a process- and improvement-driven mindset
Nice to Have
Experience working with gyms, studios, or fitness businesses
Automation experience with tools like Zapier, Make, or similar
Understanding of sales funnels, lead nurturing, and member retention systems
Experience working with gyms, studios, or fitness businesses
Automation experience with tools like Zapier, Make, or similar
Understanding of sales funnels, lead nurturing, and member retention systems
Benefits
What We Offer
Flexible work schedule
Opportunity to make a real operational impact
Long-term role with room to grow and expand responsibilities
Collaborative, results-focused environment
Competitive pay
Flexible work schedule
Opportunity to make a real operational impact
Long-term role with room to grow and expand responsibilities
Collaborative, results-focused environment
Competitive pay
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