Postition Overview
About the Job The Grants & Contracts Professional 2 will support the Medical School Dean’s Office, Pre-Award team. Top priorities will include assisting with grant proposals, supporting grant development tools, and process improvement feedback. The individual will work closely with the Director, Officer 1, pre-award cohort team members, and Medical School faculty and research administration staff school-wide to facilitate research activities.
The individual will offer guidance and expertise on the preparation and submission of internal and external proposals. The individual will work closely with the large/complex grant program manager and department representatives to align processes and submit large grants for the Medical School.
This position provides grant support to faculty in the Medical School. The position reports to the Director of Pre-Award and Proposal Development Services.
Job Duties/Responsibilities
85%: Pre-Award Proposal Development Services
Support Medical School grant submissions for Departments, Centers and Institutes that require pre-award support for successful grant submissions
Understand and communicate upcoming sponsor changes, internal pre-award system implementations, and necessary information related to University restrictions and compliance
Create a timeline and checklist of items needed for each proposal as necessary and communicate these to P.I.
Create PRF and ensure grant budgets for all proposals submitted through the University that involve the resources, space, faculty, or staff from Medical School are accurate. Understand the basis of each of the PRF questions, ensure responses are accurate and appropriate, and identify all required signers.
Serve as a resource in grant preparation components such as assembling applicable publications, current grant listings, curriculum vitae/biosketches and other materials used in proposal packages.
Ensure all proposal submissions are complete and in compliance with agency and University guidelines and instructions.
Work with SPA and PI to review terms of pending award for acceptability.
15%: Research Administrative Support
Collect documentation to support large scale/complex grant submissions including but not limited to biosketches, other supporting documents, and letters of support.
Review templates/job aids and provide feedback to team to make processes more efficient
Qualifications
Required Qualifications
BA or BS with at least 2 years of professional experience performing scientific, administrative, budgetary, grant duties, or a combination of related education and work experience equal to at least 6 years
Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines
Preferred Qualifications
Experience working in a higher education institution
Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., MN GEMS, or other Huron product), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot) or University of Minnesota financial systems
Effective team member skills and the ability to effectively interface with all levels of the organization (students, staff, faculty, stakeholders and central administration).
Proficiency with Microsoft Office Suite applications (e.g. Word, Excel, PowerPoint), Google Suite applications (e.g. Docs, Sheets, Slides), and Adobe Acrobat
About The Department
Research at the Medical School extends from the basic sciences to translational and clinical research.
The Medical
School supports this work by providing a variety of funding opportunities, connecting individuals and teams to University and external grant funding, creating and disseminating tools and support strategies, providing information and direction on research space and facilities, and supporting the Centers, Institutes, Programs, and Medical Discovery Teams.
The Research Office includes three areas: Strategic Initiatives, Clinical Research Support, and Pre-Award Proposal Development Services.
Pay And Benefits
Pay Range: $31.25-$36.06 per hour ($65,000-$75,000 annually);depending on education/qualifications/experience
Time Appointment: 100% Appointment
Work Location: Remote
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University Offers a Comprehensive Benefits Package That Includes
Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Employee Transit Pass with free or reduced rates in the Twin Cities metro area
While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail jobcentr@umn.edu.
Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About University Of Minnesota The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.