Job Overview
We are seeking a highly organized, proactive, and dependable full-time Executive Assistant to provide administrative and operational support to upper-level executives within the organization in a fully remote environment. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion and acts as a primary point of contact for stakeholders.
The right person will be comfortable working independently, managing competing priorities, communicating effectively, and anticipating needs.
Key Responsibilities
Provide day-to-day administrative and executive support to leadership
Manage calendars, scheduling, appointments, and meetings
Coordinate meetings, agendas, follow-ups, and action items
Monitor and organize email, correspondence, and other communications
Prepare documents, presentations, reports, and other business materials
Conduct research and compile information as needed
Assist with travel coordination, scheduling, and logistics when applicable
Maintain organized digital files, records, and documentation
Track deadlines, tasks, and important follow-ups
Communicate with clients, vendors, team members, and other business contacts professionally
Assist with special projects and general business operations
Identify opportunities to improve organization, efficiency, and workflow
Handle sensitive and confidential information with professionalism and discretion
Take initiative and proactively address administrative needs without requiring constant direction
Qualifications
Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication skills
Ability to prioritize multiple tasks and meet deadlines
Strong attention to detail and follow-through
Ability to work independently in a remote environment
Professional judgment and discretion when handling confidential information
Comfortable learning new software, systems, and technology
Proficiency with common productivity tools such as Google Workspace, Microsoft Office, Zoom, or similar platforms
Reliable internet connection and a professional, distraction-free remote work environment
Ability to anticipate needs, take initiative, and solve problems independently
Experience
Associate degree or equivalent combination of education and relevant professional experience may be considered.
Minimum of 2 years of progressively responsible administrative, executive assistant, operations, or related experience, preferably supporting senior or upper-level executives.
Relevant certifications or professional development in executive administration, project management, or business operations are a plus.
Location: Remote