At Flexspring, you will have the autonomy and flexibility to tackle your role in a way that is right for you. We foster a learning culture that enables you to develop new skills and advance in your career.
Who We Are
Flexspring is an iPaaS (Integration Platform as a Service) company specializing in HR data integrations. We partner with HR teams and HR software companies to design and deliver custom integrations that connect HR, payroll, and business systems, reduce manual work, improve data accuracy, and help people's operations run more efficiently.
The Role
We are hiring a Bilingual (EN/FR) Executive Assistant to support our VP of Sales and our VP of Operations. This is a versatile, high-impact role that works closely with C-level leadership and cross-functional teams to bring structure, visibility, and follow-through to complex initiatives. The scope spans process optimization, operational coordination, data reporting, back-office improvements, and international expansion support. No two weeks will look the same. If you thrive in ambiguity, enjoy solving messy problems, and take pride in turning high-level direction into clear execution, this role is for you.
What You'll Do
Executive & Strategic Operations Support
- Translate high-level direction into structured action plans, follow-ups, and execution tracking.
- Participate in sales meetings, action items, and follow-ups.
- Support leadership in preparing materials, reporting, and structured presentations when needed.
- Manage emails, calendars, meeting preparation, and daily briefings.
Process Management & Optimization
- Identify inefficiencies across administrative and inter-departmental workflows.
- Lead practical improvements to processes between Sales, Accounting, AR, and Customer Success.
- Contribute to back-office optimization initiatives, including exploring AI-enabled process enhancements.
Data, Reporting & Visibility
- Maintain and improve operational dashboards and performance reporting.
- Ensure data accuracy and integrity across CRM and operational systems.
- Provide structured insights to support decision-making.
Cross-Functional & Partner Collaboration
- Collaborate with external partners on operational coordination for vendor forms, W-9s, and purchase orders
- Act as a liaison between customer, sales representatives and executives
- Support AR oversight and coordination with Accounting.
- Customer Onboarding
What You Bring
Must Have
- BA/BS Degree
- 2–5 years of experience in Business Operations, Operations, Sales Operations, or a similar role.
- Full professional fluency in English and French is required; comfort in conducting meetings and preparing written materials in both languages is essential.
- Experience in a SaaS or B2B environment preferred.
- Comfort working with CRM systems and operational tools (Salesforce experience preferred).
- Comfort working in ambiguity and managing shifting priorities.
- Ability to meet tight deadlines and adapt to changing timelines.
- Flexibility in working hours when collaboration or deadlines require it, including occasional early mornings or evenings to align with European time zones.
Nice to Have
- Experience working closely with executive leadership.
- Experience optimizing finance or AR-related workflows.
- Additional European language skills (e.g., Spanish, German, or Dutch) are considered an asset.
What You Get
- Work from home with flexible hours.
- 4 weeks of paid vacation annually.
- Comprehensive health benefits package for you and your family.
- Team events and opportunities to connect with colleagues.
- Opportunity to work with cutting-edge technologies.
- Competitive base salary.
For more information about Flexspring, visit:
Equal Employment Opportunity Statement
Flexspring is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Flexspring is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Flexspring are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Flexspring does not tolerate discrimination or harassment based on any of these characteristics. Flexspring encourages applicants of all ages.
BA/BS degree, 2–5 years in business, operations, or sales operations, professional fluency in English and French, CRM experience, adaptability, and ability to meet deadlines.
Key Responsibilities
- supporting executives
- optimizing processes
- maintaining dashboards
Skills & Tools
CRM, Salesforce
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Montreal, Quebec, Canada
- Languages: English, French
Benefits
- Generous paid time off
About Flexspring
An iPaaS company specializing in HR data integrations that connect business systems and improve operational efficiency. — Industry: Information Technology