Introduction
Welcome to hirevault, a leading provider of billing and back‑office solutions for the trucking and logistics industry. We empower freight carriers, shippers, and logistics partners with accurate, timely, and compliant billing services that keep their operations running smoothly. Our remote workforce is the backbone of our success, and we are currently expanding our team of dedicated Freight Billing Specialists to support high‑volume data entry for a portfolio of dynamic freight carriers.
Why Join hirevault?
At hirevault, we believe that precision, speed, and integrity are the cornerstones of freight billing excellence. As a remote independent contractor, you will enjoy the flexibility of working from home while contributing to the financial health of our clients. You will be part of a collaborative, high‑performance culture that rewards accuracy, encourages continuous learning, and values your expertise in the freight industry.
Key Responsibilities
- Bill of Lading (BOL) Review: Carefully examine each BOL to extract shipment details, carrier information, and freight charges.
- Data Entry & System Management: Input pro numbers, rates, fuel surcharges, accessorials, and other critical data into our proprietary freight billing system with a target of 40–55 bills per hour.
- Quality Assurance: Perform double‑checks to ensure data accuracy, consistency, and compliance with client specifications.
- Shift‑Specific Duties: Depending on your assigned shift, you may handle closing tasks, balance end‑of‑week volume, or manage extended evening workloads.
- Collaboration: Communicate with team leads and client representatives to resolve discrepancies and clarify billing details.
- Process Improvement: Provide feedback on system usability and suggest enhancements to streamline data entry workflows.
Shift Options
We offer three distinct shift roles to accommodate your schedule and maximize productivity:
- Late Evening Biller (Closer) – Monday through Friday, 10 pm–12 am. Focus on finalizing daily billing with a lighter workload of approximately 100–120 bills per night.
- Thursday & Friday Evening Biller – 5 pm–10 pm on Thursdays and Fridays. Handle heavier billing to balance end‑of‑week volume.
- Thursday & Friday Extended Shift – 5 pm–12 am on Thursdays and Fridays. Cover both evening workload and late closing duties.
Essential Qualifications
- Minimum two years of freight billing or trucking data entry experience with an actual freight carrier.
- Proven track record of maintaining high accuracy rates (≥ 99.5%) while processing large volumes of bills.
- Strong attention to detail and the ability to work independently without supervision.
- Reliable, high‑speed wired internet connection (preferred) and a dual‑monitor setup.
- Personal computer or laptop capable of running our billing software efficiently.
- Excellent written communication skills and a professional, proactive attitude.
Preferred Qualifications
- Experience with freight billing platforms such as Freightos, CargoSmart, or similar systems.
- Knowledge of industry regulations (DOT, FMCSA, and carrier-specific compliance requirements).
- Familiarity with fuel surcharge calculations, accessorial billing, and freight rate negotiation.
- Previous experience as an independent contractor or 1099 employee in a remote setting.
- Basic understanding of Excel, data validation, and report generation.
Skills & Competencies
- Data Accuracy: Ability to spot errors quickly and correct them before they impact client billing.
- Time Management: Efficiently prioritize tasks to meet hourly processing targets.
- Technical Proficiency: Comfortable navigating multiple software applications and troubleshooting minor issues.
- Communication: Clear, concise, and professional communication with team members and clients.
- Adaptability: Quick to learn new processes, tools, and industry updates.
- Accountability: Owns responsibilities and delivers results consistently.
Career Growth & Learning Opportunities
While you start as a Freight Billing Specialist, hirevault offers a clear path to advancement:
- Senior Billing Specialist – Lead complex billing scenarios, mentor new contractors, and influence process improvements.
- Billing Team Lead – Oversee a group of billing specialists, manage shift schedules, and ensure team performance metrics are met.
- Process Improvement Analyst – Work cross‑functionally to design and implement system enhancements that increase efficiency.
- Freight Billing Consultant – Leverage your expertise to advise clients on billing best practices and compliance.
We also provide ongoing training through webinars, industry certifications, and access to a knowledge base that keeps you up to date with the latest freight billing trends and regulatory changes.
Work Environment & Company Culture
As a remote contractor, you will enjoy:
- Flexible scheduling that fits your personal commitments.
- A supportive virtual community of peers and mentors.
- Regular virtual check‑ins and performance reviews to help you grow.
- A culture that values accuracy, integrity, and continuous improvement.
- Opportunities to collaborate with cross‑functional teams, including operations, compliance, and client success.
Compensation & Benefits
We offer competitive pay for independent contractors:
- Hourly Rate: $16.00–$19.00 per hour, commensurate with experience and billing speed.
- Performance‑based incentives for maintaining high accuracy and meeting or exceeding processing targets.
- Full flexibility to choose your preferred shift and workload.
- Access to a digital benefits portal that includes health, dental, and vision insurance options for contractors who qualify.
- Paid training and professional development resources.
How to Apply
Ready to bring your freight billing expertise to hirevault? Submit your application through our careers portal and answer the following screening question:
- Do you have prior freight billing experience with an actual freight carrier?
We review applications on a rolling basis and will contact qualified candidates for a brief interview. If you’re passionate about precision, speed, and delivering top‑tier billing services, we want to hear from you.
Closing Statement
At hirevault, we’re building a future where freight carriers can focus on moving goods while we handle the numbers. If you’re a meticulous, self‑motivated freight billing professional looking for a flexible, remote role that rewards your expertise, we invite you to join our team. Apply today and help us keep the freight industry moving forward with accuracy and excellence.