Full-time · Remote (Germany) · Reports to the CEO
Graswald AI is a Series A startup, and this is our first dedicated finance hire. You'll build the finance function largely from scratch: owning FP&A, running billing and invoicing, managing payroll, liaising with our external tax advisers on German tax filings, and giving us the financial visibility we need to make good decisions as we scale. This is a hands-on, generalist finance role with a high degree of ownership and visibility.
You'll work closely with the CEO and department leads, translating company strategy into numbers and translating numbers back into decisions the business can act on.
Financial Planning, Budgeting & Commercial Goals
Build and maintain annual and rolling financial projections (revenue, costs, cash flow, headcount) for the business.
Translate company-level targets into departmental budgets and commercial goals, working with department heads to set and track them.
Monitor actuals against budget and projections; flag variances early and recommend corrective action.
Produce regular reporting for the CEO and (as needed) investors/board — KPIs, burn rate, runway, unit economics.
Support fundraising processes with financial models, data rooms, and investor reporting as needed.
Billing, Invoicing & Cash
Own end-to-end billing and invoicing for customers, including issue resolution and dunning.
Manage accounts receivable and payable, and monitor cash flow and runway.
Set up and improve billing systems/processes as the company scales.
Payroll & Compensation
Run monthly payroll (directly or via a payroll provider), ensuring accuracy and compliance with German and international employment and tax law.
Maintain compensation bands and contribute to salary benchmarking and negotiations for new hires, alongside the CEO/hiring managers.
Administer employee benefits and related contracts where relevant.
Tax, Compliance & Accounting
Act as the main point of contact with our external tax advisors (Steuerberater) and accountants for German tax returns, VAT filings, and annual financial statements.
Ensure compliance with German GAAP (HGB) and relevant statutory/regulatory requirements.
Own bookkeeping oversight and month-end close, working with external accounting support where relevant.
Maintain internal financial controls, policies, and audit-readiness as the company grows.
Building the Finance Function
Set up scalable finance processes, tools, and systems appropriate for a small but growing team (this role is expected to grow into a small finance team over time).
Advise the CEO and leadership team on financial strategy, pricing, and resource allocation.
Experience in FP&A, finance management, or a similar broad finance role — startup experience (ideally Series A/B) preferred.
Solid working knowledge of German tax and finance regulations (HGB, VAT/Umsatzsteuer, payroll compliance) and experience working with a Steuerberater or equivalent.
Hands-on experience with billing/invoicing and payroll, not just budgeting and reporting.
Strong financial modeling and Excel/Sheets skills; comfort building projections and budgets from scratch.
Fluent in German and professional working proficiency in English.
Comfortable with startup ambiguity: happy to build processes and tools rather than inherit them, and to be hands-on rather than purely strategic.
Bonus: experience with startup finance/payroll tooling, and exposure to fundraising or investor reporting.
The opportunity to build the finance function of an early-stage company from the ground up, with real influence on strategy.
Fully remote work, with flexibility on how you structure your time.
Direct collaboration with the CEO and leadership team.
Hands-on finance leader to own FP&A, billing, payroll, German tax/compliance (HGB,VAT), bookkeeping, and financial reporting; 5+ years experience; fluent German and professional English.
Key Responsibilities
- building finance
- managing payroll
- running billing
Skills & Tools
Microsoft Excel, Google Sheets
Job Details
- Category: Finance and Accounting
- Seniority: Senior Level
- Commitment: Full Time
- Workplace: Remote — Germany
- Languages: German, English
About Graswald AI
An AI startup building software and scaling its business with dedicated finance leadership. — Industry: Information Technology