Finance & Administrative Coordinator (Remote)
Vera House, Inc. is a human service agency that provides unconditional care for individuals and families through comprehensive domestic and sexual violence prevention and intervention services. We believe in collectively serving members of the community and creating an environment of accountability for our services. Vera House mission is to prevent, respond to and partner to end domestic and sexual violence and other forms of abuse. We strive to provide our employees with flexible schedules, when possible, a level of autonomy to complete their work, and a culture of belonging.
POSITION SUMMARY:
In this fully remote role, the Finance & Administrative Coordinator will be responsible for supporting and maintaining accounting practices and procedures to ensure grant/contract funds are administered in compliance with the intent of the award, meeting deadlines and performing all activities related to grant and contract billing, financial reporting of grants/contracts, and providing administrative support to agency leadership. This position will be responsible for leading all financial aspects of grant-related post award functions, including the timely preparation, review, and accuracy of grant billing/vouchering, coordination of the grant budget process, tracking grant revenue and expenditures, generating grant financial reporting using accounting software, preparing grant reconciliations and performing analysis for grants and other restricted funds. This role serves as the primary fiscal contact for subrecipients and funders, payables, QuickBooks entries, and Bill.com entries. The coordinator will collaborate with Program Directors/Managers to ensure accurate financial reporting and to provide support as they monitor their budgets and track their program expenses, while maintaining ongoing updates and communications to departmental leadership, as needed related to current grants and contracts; this includes regular reporting on the financial status of grants, and contracts. They will work closely with Development staff, providing oversight of donations and data entry. Administrative support will be provided to the CEO, including managing the calendar, scheduling meetings, and travel arrangements, along with coordination of correspondence, document preparation, and special projects on behalf of the CEO and Agency Board.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff is set up appropriately.
Understand all terms, conditions, and requirements of agency funding for all grants and contracts and ensure compliance and adherence to regulations related to the funder guidelines.
Maintain complete, accurate contract files with documentation in accordance with funding requirements, assist with the preparation of materials requested in connection with audits conducted by independent, outside auditors.
Work with Finance Team to provide insight for preparing various journal entries, including but not limited to, journal entries for account corrections, adjustments, grant match, and revenues.
Review supporting documentation for all expenses, including subrecipient submissions to be charged to grants and contracts.
Research and resolve any discrepancies for all assigned funds/accounts/grants.
Maintain supplemental schedules and files in collaboration with an onsite team to support reports to grantors and other agencies.
Responsible for various strategic projects to enhance fiscal grant processes and procedures.
Ensure that all grant closeouts are handled appropriately with the Finance/Grant team.
Review grant budget by line item with program management and communicate relevant contract guidelines/expectations.
Monitor and oversee administrative functions of all contracts, track contract renewal dates, and expiration dates.
EDUCATION, SKILLS & EXPERIENCE:
Bachelor's degree or equivalent 2-3 years of experience in a nonprofit organization in administration, finance, or related field.
Demonstrated proficiency in Microsoft Office and database management.
Grant management experience required, with knowledge of grant and contract administration and related federal policies, procedures and regulations.
Strong understanding of grants, funding sources, and compliance requirements in the nonprofit sector.
Proven problem-solving ability, creative/analytic thinking skills, and strong organization skills.
Ability to work collaboratively as well as independently.
Capability to independently handle varied work assignments and prioritize tasks.
Demonstrated strong written and verbal communication skills and customer service oriented.
Exhibited commitment to maintain confidentiality.
Proven ability to manage time, evaluate progress, and adjust activities to complete assignments within established time frames.
Ability to pay meticulous attention to detail as it relates to developing and monitoring detailed, realistic financial plans.
A commitment to the mission, vision, and values of Vera House.
Completion of a satisfactory background check.
SALARY RANGE
$68,000-$83,000 annual salary/exempt
Vera House provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.