Executive Virtual Assistant – Executive Support, Coordination, LinkedIn Outreach

Job Description: • Provide day-to-day virtual executive and administrative assistance to the client • Organize and coordinate the client's schedule, commitments, meetings, and appointments • Prepare the client for upcoming meetings and commitments • Follow up on action items, important requests, emails, and outstanding matters • Monitor, organize, prioritize, and manage email correspondence • Respond to routine emails on the client's behalf where appropriate • Identify sensitive or important emails and escalate them appropriately • Coordinate directly with clients and stakeholders primarily through email • Represent the client during meetings or attend meetings on his behalf when required • Take meeting notes, document action items, communicate follow-ups, and track commitments • Create and assist with professional presentations and business documents • Prepare materials for meetings, coaching sessions, consultations, presentations, and other professional engagements • Use AI tools to research, organize, summarize, and develop presentation content • Coordinate payment and receivables administration, track outstanding receivables, maintain records, and follow up when instructed • Escalate payment issues and sensitive financial matters to the client • Assist with LinkedIn activities and conduct prospect and contact research using LinkedIn Sales Navigator • Identify prospects, potential clients, business contacts, and leads • Build and maintain prospect lists • Conduct LinkedIn outreach and follow-ups • Track outreach activities, responses, and communications • Research potential clients, organizations, decision-makers, and professional contacts • Support lead generation and maintain a consistent outreach pipeline • Provide occasional support for the client's LinkedIn presence, including research, engagement, outreach, follow-up, and content coordination • Use ChatGPT and Claude for research, drafting, summarization, brainstorming, presentations, email improvement, and administrative support • Use AI responsibly while verifying information and applying human judgment Requirements: • Previous experience as an Executive Assistant, Virtual Executive Assistant, Personal Assistant, Administrative Assistant, or similar role • Strong written and verbal English communication skills • Excellent email writing and professional communication skills • Strong organizational and time-management abilities • Ability to manage calendars, meetings, emails, and multiple priorities • Strong attention to detail • Ability to work independently with minimal supervision • Proactive approach to identifying and completing tasks • Ability to communicate professionally with clients and business stakeholders • Experience with LinkedIn and LinkedIn Sales Navigator • Experience in lead generation and outreach • Comfortable creating or assisting with professional presentations • Comfortable using AI tools, particularly ChatGPT and/or Claude • Ability to handle confidential and sensitive business information professionally • Strong follow-up and coordination skills • Preferred: previous experience supporting a C-level executive, founder, consultant, coach, entrepreneur, or senior professional • Preferred: experience in HR, recruitment, executive coaching, consulting, leadership development, or professional services • Preferred: experience with LinkedIn prospecting and B2B outreach • Preferred: experience with lead generation for consulting or professional services businesses • Preferred: experience preparing presentations for executives or clients • Preferred: familiarity with CRM, project management, calendar, or productivity tools • Preferred: experience coordinating meetings on behalf of senior executives • Ability to learn new tools, systems, and processes quickly • Strong analytical and critical-thinking skills • Strong problem-solving, decision-making, logical reasoning, and judgment abilities • Ability to handle complex or unfamiliar tasks with minimal guidance • Ability to use AI tools intelligently while maintaining confidentiality, accuracy, and human verification Benefits: • Flexible working schedule • Minimum commitment of 10 hours/week (approximately 2 hours per day) • Ongoing engagement rather than a one-off project • The client does not require the VA to strictly match his time zone • Flexible working arrangements based on agreed deliverables and responsibilities