Executive Operations Coordinator
Independent Contractor | Contract-to-Hire | Remote — U.S.
Company Description
PhaseGrid™ is an early-stage enterprise technology company developing proprietary infrastructure for increasingly capable intelligence. The company is beginning selective commercialization while maintaining controlled disclosure around portions of its technology and product roadmap. Additional company, product, and technical information is provided to qualified candidates as appropriate.
Engagement Description
PhaseGrid™ is seeking an experienced Executive Operations Coordinator to work directly with company leadership across company operations, project coordination, recruiting, research, scheduling, professional-services coordination, and priority initiatives.
The role combines executive support with hands-on company operations. The successful candidate should be highly organized, comfortable operating independently, and capable of taking priorities from discussion through follow-up and completion.
The engagement will begin remotely on a contract basis with potential conversion to a broader full-time operations role as the company grows. No relocation is currently required.
Qualifications
3+ years of experience in executive support, operations, project coordination, business administration, startup operations, or a related role.
Strong organization, follow-through, and attention to detail.
Ability to manage multiple projects, deadlines, meetings, and follow-up items simultaneously.
Strong written communication and document-preparation skills.
Comfortable coordinating executives, candidates, contractors, vendors, customers, and professional advisors.
Ability to conduct research, organize information, and prepare concise summaries.
Strong judgment and discretion with confidential information.
Comfortable working directly with a founder/CEO in a fast-moving environment.
Experience in technology, professional services, legal/business administration, consulting, or other complex environments is particularly valuable.
Relevant Experience
PhaseGrid™ is particularly interested in candidates with experience across several of the following areas:
Executive and administrative support
Project and priority tracking
Recruiting coordination
Research and information organization
Customer and partner follow-up
Vendor and contractor coordination
Legal and professional-services coordination
Meeting and calendar management
Document and presentation preparation
Early-stage company operations
Process and workflow organization
Activities:
Organize company priorities, deadlines, meetings, and follow-up.
Maintain project, action-item, and operating trackers.
Coordinate recruiting, interviews, candidates, contractors, and vendors.
Prepare documents, briefs, presentations, and meeting materials.
Conduct research and organize information for company leadership.
Coordinate attorneys, consultants, and other professional-service providers.
Support customer, partner, investor, and business-development follow-up.
Organize company files, records, and operating workflows.
Coordinate travel, meetings, and logistics where appropriate.
Take ownership of selected administrative and operational projects through completion.
Compensation & Structure
Independent-contractor engagement.
Remote — U.S.
Contract-to-hire potential.
Flexible initial schedule may be considered based on experience and availability.
Occasional travel or in-person meetings may be requested.
No relocation required initially.
Future hybrid or office expectations, if any, would be discussed as PhaseGrid™ establishes its longer-term operating footprint.
Compensation depends on experience, availability, location, and engagement structure. Applicants should provide their expected hourly rate and/or monthly contract rate in USD.
Strong performance may lead to a broader operations-management role as the company grows.
To Apply
Please include:
Total years of relevant experience.
Your primary areas of experience.
Current location and time zone.
Expected hourly rate and/or monthly contract rate in USD.
Availability.
Two examples of projects, workflows, or executive priorities you personally helped organize and drive to completion.
Your specific responsibilities and outcome for each.
Equal Opportunity
PhaseGrid™ provides equal opportunity in contractor selection and does not discriminate based on any status protected by applicable law.