Position: Executive Assistant / Operations Manager
About the Role
We're an early-stage AI software company seeking a high-agency EA/Operations Manager to keep the business running smoothly while the founders focus on product and customers. You'll own executive support, financial operations, and company administration — wearing multiple hats as we scale.
This role is ideal for someone who thrives with autonomy, moves fast, and takes ownership without being managed.
What You'll Do
• Executive Support
• Manage executive calendars, travel, and meeting coordination
• Coordinate board meetings and investor communications
• Prepare materials for key meetings and follow up on action items
• Financial Operations
• Process payroll and maintain employee records
• Coordinate with external accountants on monthly close and tax filings
• Company Operations
• Oversee vendor management and contract administration
• Support HR administration: onboarding, benefits coordination, policy documentation
• Coordinate logistics for trade shows and team gatherings
What We're Looking For
• 3+ years in EA, office management, or operations roles
• Bookkeeping experience required — comfortable with accounting software (preferably Xero)
• Highly organized with strong attention to detail
• Self-directed — gets things done without being managed
• Comfortable in a fast-moving startup environment
Nice to Have
• Experience at a SaaS startup
• Familiarity with corporate governance and compliance basics
• Notary certification or willingness to obtain
Compensation
Competitive salary + performance bonus + equity incentive
Full benefits, remote work flexibility
Apply
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Coded IQ, Inc. is an equal opportunity employer.