The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. - This is a full time 40 hour per week position- paying hourly rate based on experience Essential Job Function: - Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency - Onboarding new and experienced agents - Process paperwork for agent departures and transfers - Maintain all office purchasing/supplies - Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner - Manage branch floor duty/opportunity schedules - Assist sales managers with recruiting packages - Provide assistance to agents with copiers, computers, and phones assisting IT department as needed - Troubleshoot agent ordering - Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment - Assist sales manager with office social media posts including Facebook and Instagram - New agent training including business systems/technology, paperwork procedures - Sales meetings agendas - Process outgoing mail and distribute incoming mail - Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: - Process earnest money and commission check deposits - Co-ordinate and process files in conjunction with the TC team Qualifications: - Associates degree or 3-5 years branch operations preferred - Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing - Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing - Proficiency in Outlook - Proficiency in managing social media platforms including Facebook and Instagramf - Ability to train one on one or in small group settings - High organizational skills in managing multiple projects simultaneously - Ability to adjust direction when situation warrants - Work independently without regular direct supervision - Ability to multi-task and organize such that tasks are completed in an efficient and timely manner